JUNCTION CITY SCHOOL DISTRICT
BOARD OF DIRECTORS MEETING
September 25, 2006
Board of Directors
Mike Bonner, Chair
Randy Trummer, Vice-Chair
Kathleen Rodden-Nord, Superintendent
Wanda McClure, Business Manager
Kathryn Hedrick, High School Principal
Tom Endersby, Oaklea Principal
Amy Lesan, Laurel Principal
Alan Adler, Territorial Principal
Staff and Others
Mike Thoele, Tri-County News
- CALL TO ORDER/PLEDGE OF ALLEGIANCE – Chair Bonner called the meeting to order at 6:00 p.m. and those in attendance said the Pledge of Allegiance.
- AGENDA REVIEW – There was an addendum to the agenda. The following was added to VIII. Discussion Items: G. OSBA Fall Board Convention and OSBA Board Leadership Training. The following was added to IX. Information Items: E. Budget Committee Opening.
- Gifts to the District – Chair Bonner read the list of gifts to the District and thanked those who donated. (List attached to the official minutes in the District Office.) Jacque – Valley River Center is having a back to school fundraiser (Money for Minds) and if you go in and spend money at VRC, you take your receipt to the customer service counter and tell them which school you want it to go to, and Laurel is one of the top schools.
- DISTRICT UPDATE – Superintendent Rodden-Nord – The school year is off to a great start as students and staff alike came back to school with lots of positive energy and enthusiasm. Open houses have been held at Territorial, Oaklea, and the high school, with Laurel’s open house coming up next Thursday, October 5 th. Laurel did host a curriculum night for parents last week; the first time they have done that in a while; and the Junction City Connection program provided child care during this event.
Territorial offered both a book fair and an ice cream social, through the TPA, during their open house on September 19 th. Mr. Adler reports that the book fair sold over $2,000 worth of books and assorted products. Territorial parents, staff, and other supporters will be volunteering in the Moshafsky Center for all home U of O football games this year – these volunteers have already raised over $1,700 for Territorial by working at the two home football games that have occurred thus far. Territorial will have their annual Jog-A-Thon this coming Friday. Fourth and fifth grade students at Territorial are making announcements every morning to inform other students about the lunch menu, upcoming events, and more. Territorial is excited to have a “Scientist in the Classroom” project this year where a graduate student from the U of O science department is available each week at Territorial to enhance the physical sciences curriculum. Finally, Territorial staff will be using their early release days this year to work together on differentiating instruction to ensure success for students at all levels.
At Laurel, teachers recently spent an afternoon with Lane ESD consultant Robert Young, to work on improving student achievement in the area of written expression. The ESD also is offering support to Laurel by lending Laurel a mobile computer lab for classroom use for a month. Media specialist Rebecca Smith is working with classroom teachers on the many ways that they can integrate technology into their classroom instruction. The Laurel staff will be having a Professional Forum once a month – the first one is coming up this Thursday. Principal Lesan has arranged to have Carrie Rue, Occupational Therapy consultant to the District, come and discuss with the staff ways to address the needs of students with ADHD and/or sensory issues. Laurel’s PBS team has been busy teaching and reinforcing Laurel’s behavioral expectations. Students earn leopard spots for raffles for hats and lunch with the principal, school store credits, and classroom parties after classrooms earn 300 spots. Finally, Laurel is still looking for a few good volunteers to help with crosswalk and student loading and unloading at the beginning and end of each instructional day – the Lions will be covering two days a week, the S-COPS one day a week, and hopefully volunteers can be found to commit to the other two days each week. Chief Hancock has graciously agreed to train people who volunteer for this. Please contact the Laurel office for more information.
Oaklea’s open house last Thursday evening was very well attended; parents were very welcoming of the 7 new licensed staff members that they met at Oaklea. One of the things that was shared with attendees at the open house is that EdLine will soon be up and running – you should have seen the looks on kids’ faces – mine included – when teachers talked about the fact that parents would be able to check daily to see if students were current in terms of turning in assignments and so on. The first of the year Homeroom Assembly was very well received by Oaklea students – the assembly theme was RESPECT and students loved the skits and the dances performed by Oaklea teachers Malpass, Meininger, and Gabriel, among others. At this assembly, teacher Andy Meskil was presented with a check for $500 by Alex Kyler, chairman of the Oregon Association of Recyclers. The money will be used, in part, for the purchase of new recycling containers for each classroom. Oaklea parent group has already been busy planning a year full of fundraising to support student activities, and they are looking forward to the delivery and installation of the new electronic reader board that was jointly funded by the parent group and Country Coach. Mr. Endersby reports that students, staff, parents, and community members seem absolutely delighted with Oaklea’s new wooden gym floor – and that some JCHS students have even stopped by to test it out. The 7 th and 8 th grade volleyball and football seasons are well underway – there is a home football game for Oaklea this Wednesday at 4:00 p.m. Student led conferences will be held on October 18 th from 5:00 to 8:00 p.m. and on the 19 th from 8:00 a.m. until 8:00 p.m.
It is homecoming week at Junction City High School and many special activities are planned. The Noise Parade will be held this Wednesday night, there will be a special homecoming assembly at the high school Friday morning, the football team will be facing Cottage Grove Friday night, and the homecoming dance will be held Saturday night. The high school administration reports that the video cameras already have proved useful in observing student behavior and that the students are well aware that the cameras are there. Chris will be talking more about this later this evening. The high school literacy initiative, which includes a literacy lab for all freshmen students this trimester, is off to a strong start. Teachers at the high school are reporting that they are seeing students apply in other content areas the skills that are being addressed in the literacy labs. Here is a preview of some of the many upcoming events for our high school: The PSATs will be held October 14 th; the Adolescent Depression Screening Survey will happen October 10, 11, 16, and 17 th; parent teacher conferences will be held on October 18 th from 5:00 until 8:00 p.m. and on October 19 th from 8:00 a.m. until 3:00 p.m. and then 5:00 until 8:00 p.m. and we will be having a number of students go to the FFA Nationals October 23 rd – 28 th.
While our total number of students is very similar to what we started with last year, we do have some blips at certain spots – most notably class size averages of 28 in Laurel’s third grade classrooms, higher than desired numbers of students in JCHS chemistry labs, and in Oaklea’s PE classes.
Denise – I went to Laurel and Territorial this week and if we ever get bogged down and wonder why we are doing this, I would suggest spending a little time at the grade schools. Those kids are absolutely adorable. The staff is excited and happy; it’s just a happy place.
- TEACHERS’ ASSOCIATION REPORT – Kate Gillow-Wiles – Two things that the teachers wanted me to let the board know. Territorial has been at Autzen Stadium on Saturdays, and parents and staff have so far raised $1700. Superintendent Rodden-Nord – In case you missed it, I mentioned that in my district update. Kate – Sorry, I was late due to traffic. The other thing from Laurel is that Lucia wanted me to let the board know that she is delighted to have a behavior specialist for four days a week; it’s really freeing her up to do a lot more of the counseling type things. She wants to tell Amy and the school board, Thank you! I haven’t heard anything from Oaklea, but I do have a couple things from the high school I’d like to share. Our newest math teacher, Cody Johnson, has said that he really feels welcome at the high school and that he is really enjoying the students and that they are really friendly. He had his students make math bumper stickers and had some really cute ones. Paul Breese, our biology teacher, wanted the board to know that his biology classes are studying cells and cell chemistry. This is part of a whole series of experiments to demonstrate how processes all work and how to control the enzymes. This fairly small thing is leading into connecting the chemistry to our heredity and tying it into issues such as global warming. Everybody seems to be really ready to go and settling in and having a good time. These are some of the things that the board is helping us do and we really appreciate it. Chair Bonner – Can you tell us the status on the contract, Kate? Kate – It is waiting for LUBC to sign it. It has been cleared by everybody who needed to look at it. LUBC meets again next Tuesday [October 3] and I will be there and make sure that it is signed and I will bring it back to the District Office on Wednesday. Kathleen and I are going to be setting up our teas again. Superintendent Rodden-Nord – If any board members would like to join us for one, please let me know.
- PUBLIC COMMENT ON NON-AGENDA ITEMS – (Please limit comments to 3-5 minutes) – Kristi Stahl – I just have some information for the board and then an invitation. We did a ton of work in the theater at the high school this summer. We painted, and we installed a curtain system from the money that was donated from parents and patrons for theater improvements; we had no system in there before and now there is a beautiful new curtain system. We had technical directors from LCC come out and install it for us, and they are going to come out and do some workshops with kids later in the year about lights, and makeup, and set building, etc. My drama 1 class this trimester is getting ready to product their first set of skits and they are going to present them in the theater and it is always good to have a bigger audience. We wanted to extend the invitation to the board, it is next Wednesday October 11, at 2:15 in the theater. Chair Bonner – What is the seating capacity in the Large Group Area? Kristi – I think, with actual visibility, it is around 100. There are a chunk of seats in the back that are blocked by the light room, so about 100 can sit in the front part.
- Approve Board meeting minutes of August 28
A MOTION WAS MADE BY DIRECTOR GERDES SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE CONSENT AGENDA AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve the hiring of Laura Larsen as temporary 1.0 FTE 6 th grade teacher at Oaklea Middle School, temporary for the 2006-07 school year only. – Chair Bonner – This position is due to the resignation of newly hired teacher Jeremy Long. Laura was the unanimous recommendation of the interview team: Carol Davis, Sherrene Kulm, and Tom Endersby. Laura received her B.A. Degree from the U of O in June 2003 with a major in Educational Studies and a minor in Special Education. She received her M.Ed. in August 2004 in Educational Leadership. Her initial teaching license is current [through October 2007] with an endorsement in multiple subjects, self-contained, early childhood education/elementary education. Laura’s student teaching included a 5 th/6 th grade blend at Goshen Elementary as well as 2 years substitute teaching in the Portland and Eugene/Springfield school districts. Mike Brotherton – The fact that you put in here that her initial license is current through October of 2007, what does that mean? Stephanie – Her teaching license doesn’t expire until October of 2007. Mike Brotherton – What does that mean? Stephanie – It means that she is certified to teach and her license won’t expire until after the school year. Mike Brotherton – At which time she has to go be a truck driver. Stephanie – No, then she would go through the process of renewing her teaching license with TSPC. Randy – Why is this temporary? Superintendent Rodden-Nord – This position is due to Sherrene Kulm’s leave while she took the half-time position for class size reduction that was funded through NCLB. Randy – This is the Jeremy Long conversation from last meeting? Superintendent Rodden-Nord – Right.
A MOTION WAS MADE BY DIRECTOR PRATT SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE HIRING OF LAURA LARSEN AS TEMPORARY 1.0 FTE 6 TH GRADE TEACHER AT OAKLEA MIDDLE SCHOOL, TEMPORARY FOR THE 2006-07 SCHOOL YEAR ONLY, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve the hiring of William Johnson as temporary .17 FTE Reconnecting Youth teacher at Junction City High School, beginning December 4, 2006, temporary for the 2006-07 school year only. – Chair Bonner – This position is possible due to funds we received from the Reconnecting Youth grant through Lane ESD. Bill will be teaching two sections of Reconnecting Youth, one during the winter trimester and one during the spring trimester. Denise – Is that the Mr. Johnson that taught years ago? Superintendent Rodden-Nord – It is. He is a former Junction City High School teacher. Judy – What is the Reconnecting Youth program? Kathryn Hedrick – It’s a stand-alone curriculum to try to reconnect, or capture, kids who are perceived at-risk of graduating, for social or behavioral reasons. It is a small group, limited to 12 in a class. They talk about issues, what’s going on in their lives. It is a research-driven curriculum that Marti Templeton introduced. This would be the fourth year that I know, that we taught it. Jacque – How long does the grant go? Kathryn – This year. Jacque – Then that is the end of the grant? Kathryn – These grants are always one year at a time.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE HIRING OF WILLIAM JOHNSON AS TEMPORARY .17 FTE RECONNECTING YOUTH TEACHER AT JUNCTION CITY HIGH SCHOOL, BEGINNING DECEMBER 4, 2006, TERMPORARY FOR THE 2006-07 SCHOOL YEAR ONLY, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Second reading and approval of new/revised policies. – Chair Bonner – These were enclosed for your review. We had a first reading at the last board meeting where a couple of questions were asked about several of the policies. It was suggested at the last board meeting that we incorporate the Cyberbullying policy into our current Harassment policy. Stephanie checked with OSBA’s policy department and they stated that it would be perfectly fine to incorporate this into our Harassment policy. Policy JFCF – Hazing / Harassment / Intimidation / Bullying / Menacing now includes Cyberbullying. Are there any questions about these policies?
- EFAA – District Nutrition and Food Services – New
- GBA – Equal Employment Opportunity – Revised
- GBL – Personnel Records – Revised
- GBLA – Disclosure of Information – Revised
- IGAEA – HIV, AIDS, HBC, and HCV Health Education – Revised
- IGBA – Students with Disabilities – Revised
- IGBAB – Records of Students with Disabilities – Revised
- IGBAC – Special Education – Personnel – Revised
- IGBAH – Special Education – Evaluation Procedures – New
- IGBAI – Special Education – Private Schools – Revised
- IGBAJ – Special Education – Free Appropriate Public Education (FAPE) – Revised
- IGBAK – Special Education – Public Availability of State Application – New
- IGBAL – Special Education – Services for Home-Schooled Students with Disabilities – New
- IGBHA – Alternative Education Programs – New
- IIBGA – Electronic Communication System – Revised
- JB – Equal Educational Opportunity – Revised
- JECB – Admission of Nonresident Students – Revised
- JECBD – Homeless Students – New
- JFC – Student Conduct – Revised
- JFCF – Hazing/Harassment/Intimidation/Bullying/Menacing/Cyberbullying – Revised
- JGDA/JGEA – Discipline of Disabled Students – Revised – Judy – Why are there two policies that are exactly the same? Stephanie – Those policies are exactly the same, but they need to be in two different areas of the policy book.
22. JHC – Student Health Services Requirements – Revised - Mike Brotherton – Policy JHC – Student Health Services Requirements; did you get an example of what invasive physical examinations were? Superintendent Rodden-Nord – We did get a fax from OSBA today clarifying that reference to “invasive physical examinations that would be a condition of enrollment”. I would like to ask Carol to respond to this question. Carol Puderbaugh – It is defined as “a medical examination involving the exposure of private body parts or any act during such examination that includes; incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.” Superintendent Rodden-Nord –NCLB mandates that we have that provision included in policy, but again it’s reiterated that that is not something that we do. Carol – The only examples that we could come up with that would fall under non-emergency required for attendance would be if we were to be giving immunizations to students. Also, if for some reason we were requiring a physical examination to enter school and we were to do the exam on the child without parental consent, but we don’t do that. Chair Bonner – Do you administer any insulin? Carol – That falls under a different situation as far as administering medications.
- JHFDA – Suspension of Driving Privileges – New - Chair Bonner – I had a comment on JHFDA – Suspension of Driving Privileges. Last time we talked about this, it was more on a case-by-case basis and not something that we would implement to everybody. I would like to see us implement it with everybody. If students drop out, we should fill out that paperwork requesting their driving privileges be suspended. What kind of time would that require for staff to do that? I don’t want us to get caught in a “you did that to my student, but not to their student” situation. Superintendent Rodden-Nord – I think we would most likely just have a form letter. Once the decision was made to take a uniform approach like that, I think it would just be a blanket notice to ODOT from my office and then ODOT is to notify the student, or former student, that their privileges have been suspended. Chair Bonner – So that would require something from Kathryn? Superintendent Rodden-Nord – It would require a process of review by either Kathryn or the counseling staff to let us know that a student has missed ten consecutive school days, or fifteen school days total during any given trimester. I would like to know how many kids this would affect. Randy – Do we have the available software where you can actually track or report by the four items listed in this policy? Tom Endersby – SWIS. Randy – So by SWIS you could actually break that down and you could do a query on those four. You can flag that to run periodically and take a look at who comes to the surface, or is it just so self evident that you know which kids fall into that group? Kathryn – These are such a level that we would know the second time. My concern with this is the procedure that this would require. The Superintendent gets to meet with the parents before this occurs. What I would be interested in doing is looking to see how many kids would fall under this. Randy – What is the likelihood of running into more than one of these kids per year? Kathryn – We would probably run into at least a half dozen of these kids each year. Randy – Do we believe that we handle them all the same way? Jacque – That was my question too. Kathryn – No, absolutely not. Randy – How do we keep someone from coming back to us and saying that their student was singled out? Chair Bonner – This is only a request to ODOT; then it’s up to them. There is no point in having a policy if we aren’t going to do it and if it’s that much of a strain on the high school staff and the district staff and we have to hire someone just to do these letters, we have to think about even having the policy at all. Superintendent Rodden-Nord – Would you like to set that policy aside and have Kathryn and I come back with some more information at the next meeting about how many kids we are talking about? Jacque – What do you think about this policy, Kathryn? Is trying to do something like this policy going to be too much work? Kathryn – I really don’t know, I haven’t thought about it. I would ask to get some time to process it, to look at some data. We can break it down for the past few years, the numbers and the reasons that we might have asked for driving privileges to be suspended, and see if it is something that we could have done. I can’t imagine that it is more than five or six kids. I think it would be very effective. Jacque – Would it be easy enough to do something with that across the board so that it’s fair for everybody and everybody gets the same treatment? Kathryn – That one is problematic, Jacque, because not everybody is the same. It’s just like the judge in the courtroom; we are looking at all the circumstances that the public may or may not know, and making a decision based on that. We have to treat the child as an individual at the same time that we are trying to be consistent, and we can’t go out and announce that for x, y, and z reasons this kid gets a different route than the other kid. Superintendent Rodden-Nord – If the board were to want to have further discussion on this, would you want us to come back with a policy that states that the superintendent “shall”, instead of “may”? Denise – I would like to just leave it the way it is with you knowing what our preference is; that it be consistent.
- JHFE – Reporting of Suspected Child Abuse – Revised
- JN – Student Fees, Fines, and Charges – Revised
- JOA – Directory Information – New
- KAB – Parental Rights – New
- KL – Public Complaints – New
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR CROCE, TO APPROVE THE SECOND READING OF THE NEW/REVISED POLICIES, AS PRESENTED. The motion was APPROVED 5-1 with Director Brotherton voting no.
- Follow-up items from last board meeting
- Status of school-aged population projections study – Superintendent Rodden-Nord – I sent the board two proposals from the same organization, the Portland Population Study Center. One for a 5-year projection on population for our district and one for a 10-year population study. Are there any questions about these proposals? Does the board want to give Wanda and/or I some direction on which of those, if either, the board would like us to pursue? There was some conversation at the last board meeting and it was my understanding that the board wanted to get more of a scientific understanding of what the growth in our school-aged population looks like. Randy – I like the idea of the 5-year population projections study. I think that $4600 is a good price and a really good investment. This is information we can use over the next five years and I think they did a nice job of giving us a summary of the services they provide. The 5-year plan would give us a chance to start thinking in terms of budgeting and our mission and goals and how those things are impacted by possible growth. Chair Bonner – With a 5-year plan, knowing how land use works, a 5-year study could end up being a 10-year long ordeal. I would agree with Randy on doing the 5-year plan. Denise – I agree with Mike and Randy, and I would rather do two 5-year studies than one 10-year study. I just think it would be more accurate. Jacque – How much more information is this going to give us than when the City Planner came in and told us that there wasn’t going to be a big increase in kids? Superintendent Rodden-Nord – My understanding is that these folks can offer a higher level of accuracy. I did get a recommendation from the Albany School District who has utilized their services and based some of their bond measure activity on what the Portland Population Study Center has recommended. Albany said that they were fairly accurate and were very professional. Chair Bonner – It’s my understanding that the City has used them as well for their projected plans; it’s where you go if you want to get this done. Jacque – How soon until we can get the information back? Wanda – They are both due on February 15, 2007. Denise – Can we hold a work session immediately after that? Superintendent Rodden-Nord – It kind of fits in with whether or not people are interested in attending the OSBA Bonds and Ballots workshop up in Salem. Several people did that a few years ago and it’s very worthwhile if we think that we are going to get the information back that indicates that we may see an increase in population and then we will look at that in light of the capacity issues of our schools. It would be preferable to have the information before we went to the Bonds and Ballots workshop, but I think it is close enough that we would then take the information from the Bonds and Ballots workshop and the population study and the board could sit down in a work session to decide where to go and what the timeline is for that. Chair Bonner – With the subdivisions going in, I think it is something that we need to do soon because those are going to be built within the next year or two. Mike Brotherton – Keep in mind that these studies are projecting out in the future and if you go back and look at our enrollment over the last ten years and you look at the additions out by Oaklea and the building that has been done around town over the past five years our enrollment numbers still have continued to decrease. Denise – This gives us the chance to be proactive in our approach to the possibility; it doesn’t guarantee anything but it gives us some scenarios to look at and then we can have the discussion about what to do. This gives us the starting point for the discussions. Mike Brotherton – I would much rather see this money spent on the kids. Chair Bonner – What section of the budget would this come from? Wanda – I would charge it to Board Services. Chair Bonner – So it is money that wouldn’t be spent on kids anyway. Jacque – When the City went and did this, didn’t they ask how many kids they thought they were forecasting bringing into the community? Judy – The report that the City planner made said that there were not going to be anymore kids. Superintendent Rodden-Nord – Probably what they did prior to updating the comprehensive plan, which was probably four to five years ago, I’m guessing that they asked different questions because their concern wasn’t what the impact of growth be on the schools, but on the City itself. The impact of growth on the schools is our concern and our responsibility. Mike Brotherton – It wouldn’t hurt to have this information. Judy – Even if we find out that our population is going to stay the same, we still need new buildings. This would just be another piece to the puzzle in helping us decide how big we should make the buildings. Randy – I think we are moving toward making a lot of data-based decisions about construction and I think we should make a data-based decision about where we want to put our money or investments. It will give us information in context as opposed to just raw data, which is nice. I think it is a good investment; the 5-year study. Superintendent Rodden-Nord – I feel like I have a consensus to proceed with arranging for the 5-year study, hopefully on the timeline that they presented in their proposal.
- Information regarding .75 special education/remedial position – Superintendent Rodden-Nord – There was a question at the last board meeting about the possible need to add time to Nila Christensen’s .75 special education / remedial position. We have made an application to the state to use some of our NCLB Neglected and Delinquent funds to provide more teaching time for the students at the Haag Home. Jill Case, who coordinates the district’s NCLB grants, anticipates that this request will be approved, but she recommends that we wait to receive our award letter from the state before committing the funds to increase the FTE for this position. Judy – Would Nila be able to work full-time? Superintendent Rodden-Nord – It’s not something that I have posed to her. Alan Adler – The difficulty with this position is that she is in three places and she has to split time between those three places as well as traveling between them. Superintendent Rodden-Nord – It would give her more time to serve that population at the Haag Home that she is already responsible for serving. Alan – We looked at that full-time and it was problematic. If there was money, I am sure she could use it for planning. Superintendent Rodden-Nord – Part of the dilemma with the Haag Home is that the population is pretty transitory and it is hard to predict exactly how many kids are going to be there and needing education at any given moment. It is pretty intensive because a lot of the kids are credit deficient. Judy – I didn’t mean is she going to find something to do to fill that time, but is she able to work full-time, or does she have other commitments? Superintendent Rodden-Nord – I usually don’t ask people that unless I know that the money is there. Judy – And say she can’t, are we going to hire someone else for that .25, or just let it go? Superintendent Rodden-Nord – I think that we could cross that bridge when we got there. Jacque – No one seems really excited about this .25. Shouldn’t we get someone that is excited about this? It just doesn’t sound like there is that burning need for this additional .25. Alan – Nila gets to Territorial at 8:00, she leaves to go to Oaklea at 9:30. She has classes at Oaklea until 11:30 or 12:00 sometimes, and from 1:00 – 3:00 she is at the Haag Home. The way the job is structured, it kid of puts restraints on it. It’s not that it is not needed; it is just the way it is structured. Judy – She does this every day? Alan – She works .75, so that is about 30 hours per week. Superintendent Rodden-Nord – The issue is that these funds are dedicated funds; they can only be used for a certain population of students. Could .25 be added anywhere else? Absolutely, but with this particular grant the funds can only be used for this certain population of students and services. You don’t have to add .25. If this money does come, we can carry it over but there is also the possibility of the money getting taken back if we don’t use it. Alan – It’s true that part of it from the Haag Home position, right now she is working from 1:00 – 3:00, and she could possibly work 1:00 – 4:00, so that extra five hours a week is very doable. Jill – The process is backwards. We were denied those funds for one to two years and I didn’t expect that it was going to come up, and when the allocations came up we got it again based on our numbers from Haag Home and correct reporting. Superintendent Rodden-Nord – That was strictly for your information, to let you know that we may be coming back with more information about this.
- Administrative options and costs information – Superintendent Rodden-Nord – There was a question about whether or not the board wanted to look at making any adjustments in the administrative staffing this year. The administrative team came up with a proposal this year that is legitimate in that it uses the resources we have. It’s not a long-term solution, but it is one that doesn’t incur much additional costs. A draft of several options and their estimated costs has been provided to the board. What is happening right now seems to be working ok and my recommendation is that I would like to stick with that for now and when we get to the budget discussions knowing that the administrative staffing would be a piece of that. Randy brought up some really good points where we want to look at the relationship between administrative staffing and the effect on student achievement, especially for a school of Laurel’s size. Chair Bonner – Is there a timeline on this decision? Superintendent Rodden-Nord – Not from my perspective. Randy – The more reliable projection, if there is such a thing, from ODE, as far as funding for 07-09, we start having a better view of that, Wanda, in December? Wanda – Yes. Kathleen just attended a meeting and she came back with some information on that. The early projections are that there will be about a 10% increase, and the way they came to the 10% was just to maintain the programs that we have now with the increases that they are projecting in PERS and such. Randy – So going back to Kathleen’s suggesting about staying the course right now and taking a look at it later on in the budgeting process, we do our first work session in January don’t we? Wanda – Either January or February. I think this year we projected our first one to be in February. Randy – So that would be one of the options to just stay the course as we are right now and to take a look at it again after we get better numbers in December. Mike Brotherton – The reason this was brought up in the first place is that Amy just cannot do the job by herself. I understand that the situation has changed somewhat now, which it would make it much more difficult for Amy to do the job, and there is a good chance that she won’t be able to finish the year. This has gotten out of control and we simply need to put a position back that needs to be there that was there in the past but taken away when we didn’t have any money. Jacque – Well said! Mike Brotherton – I think we need to have at least a Dean of Students, if not an assistant principal. Chair Bonner – For this year? Mike Brotherton – Yes. Amy could have problems and be out more this year. In any case, she is highly stressed and is having a difficult time doing her job. Chair Bonner – Can you explain to me the difference between the dean of students and an assistant principal, and what they can and can’t do? Superintendent Rodden-Nord – A dean of students could be a licensed staff person who isn’t acting in the full capacity of an administrator, so it wouldn’t require an administrative license. Certain duties can be delegated to a dean of students. They can be delegated the authority to make suspension decisions, for example. The big difference, and this is where Amy weighed in favor of an actual administrative licensed person, as opposed to a dean of students, is that they are not able to assist in the licensed evaluation process. The issue at Laurel is the size of the staff and the fact that there seem to be a number of probationary staff members there all the time and those folks need to be evaluated annually. Chair Bonner – The dean of students can be taking the principal’s role as the principal is doing those evaluations. Superintendent Rodden-Nord – To some degree. What I found when I had a dean of students, it was wonderful in many respects, but there were also lots of times where you could not delegate the principal’s duties. Chair Bonner – You have to label them as dean of students; you couldn’t call them an assistant principal? Superintendent Rodden-Nord – You could not call them that without an administrative license and there would be some prohibitions in our collective bargaining agreement that wouldn’t allow for someone who is a member of the licensed bargaining unit to do evaluations of other licensed staff members. Chair Bonner – Are there any staff members currently in the district who are looking to get an administrative license? I know Malcom is working on his. Superintendent Rodden-Nord – Yes, and we have Debbie Roberts at Territorial who has her administrative license and she has served in a substitute administrator capacity when Cindi was out on leave. This new person that we just hired as a 6 th grade teacher has her administrative license. Denise – What would happen if we left it to the discretion of the Superintendent and the administrative team to make that decision? I almost feel like we are entering into an area where it makes me a little uncomfortable when we are starting to talk about who can do it and that sort of stuff. I trust our administration to make those decisions. Superintendent Rodden-Nord – If the board directs the administration to find a new administrator at Laurel, I would want that to be just for the remainder of this year. I think that we would need to look at the issue of administrative staffing from a higher altitude view than what just needs to happen at Laurel. We use to have a full-time special education director, for example, and that is a huge job that has been combined with another administrative position in the district. Mike Brotherton – With those positions, we do not have to go hijack someone from another building to help them. For the past four years we have had to do that for Laurel. Jacque – It has nothing to do with Amy, it has to do with the position. Mike Brotherton – We are just putting something back that we took away several years ago. We have put other things back already, why not this? Denise – You have finally convinced me that when we put money someplace, it is coming from someplace else, and that is my only concern. Where are we going to take the money from to fund this position? Judy – I am happy with your decision, and I agree with your decision on keeping with Bill. I think that is kind of a win-win situation. Malcom and Steve are trying to get their administrative license, and what better place for them to complete their internship than here. I am not willing to just jump on board and hire someone right now; I think we are ok for now. Mike Brotherton – That could change pretty quickly, though. Superintendent Rodden-Nord – I would just caution the board; that’s not something that has been brought forth; a leave request. Darbi Haffner – I just want to say thank you to the board for entertaining the idea and options. I have seen and felt the differences with the administrative support, or lack thereof. It is appreciated being on the table for discussion. Mike Brotherton- I would like to move this to an action item so I can make a motion.
A MOTION WAS MADE BY DIRECTOR BROTHERTON TO MOVE DISCUSSION ITEM 3 – ADMINISTRATIVE OPTIONS AND COSTS INFORMATION – FOR A TEMPORARY ASSISTANT PRINCIPAL AT LAUREL ELEMENTARY FOR THE 2006-07 SCHOOL YEAR, TO AN ACTION ITEM. The motion died due to a lack of a second.
Jacque – I am really uncomfortable having this discussion without Amy here because it really is affecting her life. It would just be nice to have more information, but I agree with what you are saying, Mike.
- Facilities maintenance projects – Superintendent Rodden-Nord – Chris Meyer is going to talk to the board about all of the projects that have been accomplished over this past summer. Chris Meyer – We had a very busy summer with a lot of different projects. We had the track resurfaced, that all went very well. We did end up with a little bit of an added cost because the runways for the pole vault and the long jump were deteriorated. We could have just surfaced over them but in a year or two we would have just had to replace them at that time. We got together with the athletic department and split the cost for the replacement of those. The striping went on and it looks very bright. The Oaklea gym floor went in pretty good. There was an issue with the striping because the original striping that was on the floor; the courts were not regulation size. When they re-striped them there was a little bit of a concern for a couple of the gym classes not having an extra court. We sat down and talked with the installer and the decision was to put some volleyball pole pockets in the floor, which he is going to do at his expense, and that seems to win over everyone’s concerns and questions. Now they are going to have regulation courts over there where they can actually do some of the volleyball there instead of having to bring it to the high school all of the time. Cost wise, both of those projects stayed where they were budgeted. The roof over at Laurel, we got the section done on that. That one came in a little more than what was quoted, but it ended up being close enough that it wasn’t really a bother. There was never any ventilation in the attic when the building was built, but they put the compressors for the coolers in the attic and so consequently they’ve lost compressors and different things that they did, didn’t make any sense. I have looked at it and had a company come out and look at it and figure out the best way to put some ventilation in and now I can correct some of the things that were attempted to make it work. The cost of that is about the same as one of the compressors, so hopefully now there won’t be any more problems. The security cameras, we got the bids and they actually came in less so instead of the original eight cameras, we added six more to that so now we have fourteen cameras; inside as well as outside. We do have some more grants that are being written right now that could possibly add more cameras. I know they have used the cameras on a couple of occasions and they seem to be doing their job already. There was some discussion at the last month’s meeting about some gates behind the east wing and by the cafeteria. There is a gate on the one side that can be closed, but there is not one on the other side, so it kind of defeats the purpose. We do have a camera out in that location, so I didn’t know if that is something we would still like to pursue, putting gates up? Chair Bonner – I just brought it up that there was a gate on one side, but not on the other side. Kathryn Hedrick – It really has not been a problem area for us. Chris – We are going to be talking with JCA this next week about getting agreements and use leases and stuff for the school facilities for this year. I didn’t know if anyone from the board would be interested in being involved with that, being it is the community athletic program. Superintendent Rodden-Nord – It would be really helpful, from my perspective, to have a member or two from the board be a part of this subgroup because right now we have a policy that says facilities access for nonprofit activities that support youth, and another of the uses is for recreation. We had a separate IGA with the city for a very short period of time. At that point the agreement provided for a $5.00 per student participation fee that went to the district to help cover the costs of utilities and custodial types of things. The board is going to want to deal with the issue of whether that access continues to be at no charge. Chris – Over at Oaklea this summer we did have to drill another well. One of the original wells that was being used for a dump well for the heating and cooling system started backing up at the end of school last year. We tried flushing it out, but they have had problems in the past with that well and it was better just to drill a new well. Chris – We are looking at a water softener for out at Territorial. The one that is there has been giving them lots of problems. It was put it in 1980 and cost about $1500. They have been sticking close to that cost for the past few years just to keep it running and not necessarily operating correctly. I am in the process of awarding bids to get a new water softener that will also help eliminate some of the smells and odors that are in the water out there.
Chris – Vandalism for the 2005-06 school year. There is a line item in the budget where the vandalism repairs was supposed to be reported on; I don’t know that if in the past they have really been used because the previous ones that I have seen showed a beginning balance and an ending balance of the exact same. This year Laurel didn’t have any. We did have a few instances with the playfields that maintenance took care of. Territorial didn’t have any. Oaklea was a little bit over $400 with broken windows. The high school spent a lot of money. We had the fire in the east wing restroom; the total on that was a little over $14,000. We do have a deductible of $5,000 that came out of the school’s pocket and the rest was paid for by the insurance company. They did investigate, they did catch someone, and prosecuted, but apparently with Oregon Statutes you can only recover so much money and the insurance company is going to get that first, so we will never see anything. We did have some stolen keys which resulted in having to re-key the exterior of the high school. That was approximately $2,400. Administration did find out who that was and steps were taken with that student to adjudicate that situation. There were a number of broken windows which resulted in stolen projectors and other damage of about $4,200. The total for the high school this year was about $11,550, directly related to vandalism. That’s almost half of the camera system put in so if we can cut down on any of that at all it definitely will prove that the security system was worth the money.
- Information on PE class sizes at Oaklea – Tom Endersby – I put together a one-page document on the numbers in PE classes at Oaklea. Oaklea currently has larger total numbers of students in 6 th and 7 th grades than in grades 5 and 8 (23.5 students average larger). Grade 6 will continue that pattern with the additional students from Territorial entering Oaklea at the 6 th grade; grades 7 and 8 will most likely experience the “up-flow” of larger numbers for the next few years if the incoming 6 th grade population remains consistent. Grade 5 – 117 students; Grade 6 – 137 students; Grade 7 – 144 students; Grade 8 – 119 students. 5 th grade PE is fine due to the Discovery program [4 sections] and the 2 sections of PE. 8 th grade PE is fine due to the elective offerings/options: band, student assistant, and economics. It was necessary to delete the study hall sections for 6 th and 7 th grade to be able to add an additional math section for the 6 th grade level and an additional writing section at the 8 th grade level. In addition, as per JC district PE/Health curriculum team meetings held last year, an increased coverage of the state Health curriculum at the middle school level was recommended for the PE classes [i.e. PE teacher with Health licensure]. Current PE instruction: student/teacher ratio: 6 th grade – 56 students per teacher; 7 th grade – 55+ students per teacher. If we are able to add 2 sections of PE instruction the student/teacher ratio would be: 6 th grade – 37+ students per teacher; 7 th grade – 37 students per teacher. As far as the dollars go, Wanda do you have that? Wanda – I have the cost, but I did this for the rest of the year and not just the two sections. So, this cost would be for the rest of the year. For the rest of the year, the cost would be about $12,000 - $15,000. Tom – So we are really looking at two sections for the remainder of this trimester, and then the second trimester. Jacque – Could you do that without hiring someone? Tom – We would have to hire someone.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT TO MOVE DISCUSSION ITEM C – INFORMATION ON PE CLASS SIZES AT OAKLEA, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR CROCE, TO APPROVE THE ADDITION OF TWO SECTIONS OF PE AT OAKLEA MIDDLE SCHOOL (BETWEEN $9,000 AND $12,000), AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Food services update – Wanda McClure – I sent out some sheets in the board packet. One sheet is the 05-06 year and the other sheet is the 04-05 year so that you could look at each of the schools and see what their net was each of those years. At the beginning of the 05-06 year we increased the lunch prices because I had a fear, in running the figures, that if we didn’t make some changes we would end up with an ending fund balance of, at the most, $20,000. So we did make some changes, we increased the lunch prices by 25 cents and as you look at this you will see that there was a large improvement at Laurel. The reason for that was mostly the breakfast program. That program brought in a substantial amount of money. Oaklea, there were some changes in some of the staffing; they were really in the hole ($37,000 the first year) and the second year they showed a profit of almost $11,000. The one that stayed about the same was the high school / Territorial. What happens with that is traveling out to Territorial for such a small enrollment is not cost effective, but we still need to continue to do that. We have looked at ways for the 06-07 year to tweak that a little bit and one of the ways is we had a 4.0 hour/day employee that left and we advertised that as a 3.0 hour/day employee and it has not been filled yet. We have been talking with Alan about tweaking the lunch period at Territorial to create a continuous lunch, making the time the cook would be out at Territorial 2.5 hours.
Wanda – If you look at the sheet that was placed at your spot, this shows the total number of lunches served at each school for the 04-05 and 05-06 school years. One of the fears we had in increasing the price was that we would have less participation. Really, we have more participation. The bottom line is that the enrollment did increase by about 13 students, but we increased the lunches per day at about 29 lunches per day. The 25 cent lunch increase brought in about $17,000 in revenue, just in the paid lunches. The other sheet that I did for you shows the lunch participation over the last four years. The participation has been going up every year over the last four years. You will also see that the breakfast participation, because of the Laurel breakfast, has more than doubled. You will see that we had projected with the ending fund balance that if we didn’t make any changes the ending fund balance for 05-06 would be about $20,000 and it ended up being $57,000. We feel like we are making some changes and that the changes that you approved helped us and we are going in the right direction.
- Financial update– Wanda McClure – You have in your packets the latest State School Fund Estimate that we received. On the back of that is the one that we received in March that we based our budget on. The latest estimate shows an increase of $287,000, now this is early, we will probably receive a lot more of these, but it is always encouraging to see that it is more than the March estimate. In planning for the 07-08, one thing that we do know for sure is that the PERS rate will change. Early estimates was that it would go up about 3% overall, and then I received an e-mail on September 20 th that said that only the Tier 1 and Tier 2 was going to go up and just about ¾ of a percent, and then the Tier 3 employees would be going down and that it would be about a wash. I then received a corrected e-mail the next day. In addition to the Tier 3 rate, they are also charged another rate that is used to collect the unfunded liability for the Tier 1 and Tier 2 and the reason that they charge it to the Tier 3 people is because the Tier 1 and Tier 2 people are going to be retired and then they won’t be able to collect for that unfunded liability, so they put the unfunded liability for Tier 1 and Tier 2 on the Tier 3 so they will continue collecting that for years to come. Once they added that in, that increase from 4.15% went to 13.66%. We have only about 1/3 of our employees that are Tier 3. If this is done, it would cost us about an additional $150,000 for the 07-08 budget. It looks as though, from the figures, that the early projections for the 07-09 biennium are that they would like to give us enough money to help us maintain the programs that we have now. They are estimating that we would need an increase of about 10%, and that is covering the PERS rate increase, they are expecting health insurance benefits to go up about 9%, the cost of living increases, steps, inflations on supplies and services, etc. The other thing I did today is look over some information Kathleen gave me regarding Measure 41 and Measure 48. If both of those pass, that would equal about what the 10% increase would be. So, if both of these measures pass and we were limited on expenditures and our revenue would be less then we would be flat funded, meaning we would have to reduce because our PERS rate is going up, and our cost of living. Chair Bonner – Measure 41 and 48; could you explain those to us? Superintendent Rodden-Nord – Randy has some information that he learned of at the OSBA Regional Meeting. Randy – A lot of interested information was discussed, but they really focused on Measures 41, 45, and 48 and the. Measure 41 is the Federal Deduction; and they projected a reduction of nearly $800 million in total state funds for the 07-09 biennium. Measure 45, they were really opposed to. That Measure would limit the terms of office for all current and future state legislatures and require that past service in the Legislative Assembly count toward a member’s limit. Measure 48 was a lot more dire than what I have been hearing from Wanda or Kathleen. They passed around a spreadsheet and it was off-the-chart-dramatic; really terrible. They talked about that if this would have been in place since 1990, Oregon would have about 25% less revenue today. If this Measure was applied to the 07-09 biennium, spending would be reduced by $4.9 billion. Denise – Could you please remind me what Measure 48 is? Randy – Measure 48 is the state spending limit. Superintendent Rodden-Nord – I was at the state superintendents’ meeting in Salem on Friday and one of the reasons why this discussion didn’t happen at that meeting is that public employees are prohibited from advocating for or against any particular ballot measure. Therefore, the kind of information that is provided to superintendents is a little more dry, whereas board members can get into the discussion of the implications and the what-ifs. Randy – The bottom line was that OSBA passed three resolutions all in opposition of 41, 45, and 48. Then they passed out some sample resolutions that are on the website for any board who wants to pass a resolution showing opposition of those. This spreadsheet that they passed around was on paper and the guy that does the legal stuff for OSBA had it blown up on 11x17 paper, and every district was looking at their row in shock at the tremendous reduction these measures would mean for their district. The spreadsheet is supposed to be available on the main page of the OSBA website on Tuesday morning. Another thing that they were really talking a lot about was, with Measure 48, there is a lot of confusion as to when 48 would take effect; no one seemed to know. If it took effect right away after the vote then several people at OSBA said that basically we could almost walk into January and shut down school for the remainder of the year for pretty much every district because the cuts would be so substantial. This would be an impact of $3 million for Junction City. It’s just something to look at.
- Board member comments – None
- OSBA fall board convention and OSBA board leadership training – Superintendent Rodden-Nord – The OSBA fall convention is coming up in Portland, it is over the long weekend in November and there are funds in the budget for board members to attend, if they would like to. Please let Stephanie know and she will help with registration and hotel arrangements. Also, Stephanie has handed out a little checklist asking when you would be available for a board work session. One of the things that OSBA does do is provide onsite training for boards in a multitude of areas. Please mark your available dates and get them back to Stephanie. I would think that there would also be a work session in the next couple of months to look at the district goals and whether those need to be revised and if not, talking about the board’s priorities and what that means for the budget process.
- First reading of new policy GCBDE/GDBDE – Military Leave of Absence – New Policy
- October 23 – School Board Meeting – 6:00 p.m., District Office
Adjourn at 9:05 p.m.
Superintendent/Clerk Chair, Board of Directors