JUNCTION CITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS MEETING

April 23, 2007

 

MINUTES

 

Board of Directors

Administrators

Administrators

Mike Bonner, Chair

Randy Trummer, Vice-Chair

Denise Pratt

Mike Brotherton

Jacque Gerdes

Judy Croce

Kathleen Rodden-Nord, Superintendent

Wanda McClure, Business Manager

Kathryn Hedrick, High School Principal

Malcom McRae, High School Asst. Principal

 

Bill Bechen, Laurel Principal

Alan Adler, Territorial Principal

Tom Endersby, Oaklea Principal

 

 

 

 

Staff

Staff

Others

Others

Stephanie White

Kate Gillow-Wiles

Kathy Smith

Chris Meyer

Tim Johnson

Becci Buenau

Chuck Cole

Ed Rogers

Casey Ford

Mike Thoele, Tri-County News

Judy Campbell

Daniel Sorensen

 

 

 

 

 

Superintendent Rodden-Nord – Special thanks to high school teacher, Ahmed El-Sayad for the help he offered the junior class in putting together Saturday night’s prom. We also are very grateful to Mike Brotherton and his wife Elaine, for chaperoning. I also would like to say how appreciative we are of Laurel media specialist Rebecca Smith, who pulled together a prom dress donation and distribution to our girls so that all who wanted a dress could have one.

 

B.   Superintendent Rodden-Nord – I also would like to offer special recognition to three juniors from JCHS- JJ Rominger-Watts, Leslie Harwood, and Joe Junker earned such high scores on their PSATs last fall that they will be eligible to compete for substantial merit-based scholarships.

 

Welcome back and congratulations also to our JCHS journalism students who have just returned from Denver and a national journalism conference. Over 1500 students competed at this conference, and the following JCHS students won awards: Camille Reerslev in Review Writing; Hannah Williams for Sports Writing; Arielle Schaffer for Yearbook Layout; Andra Sakany for Copy Editing; and Samantha DeHaven for Newsmagazine Layout. We are grateful to JCHS teachers Cindy Bandow and Todd Limbo for their leadership in this area.

 

Also, kudos to JCHS foreign language teacher Larry Robbins, who was awarded a National Endowment for the Humanities Grant to study in France for three weeks this summer.

 

 

Another sign that it is spring is that the registration process for next year’s classes at the middle school and high school are underway. The high school counselors and administration have been working closely with Oaklea to see that the eighth graders are appropriately placed in their freshmen classes; these students will be traveling to the high school to enter their scheduling choices into the computer and to be toured about the building by high school leadership students. Freshmen parents will be guests at the high school cafeteria tomorrow night at 6:30 p.m. where they will dine on hamburgers and engage in conversation about the freshmen program.

 

Registration is also on the minds of Laurel fourth graders and Territorial fifth graders as they begin to plan for their transition to Oaklea next year. Oaklea staff will be making visits to the elementary schools and eventually these students will be visiting the middle school. Parents and guardians of incoming Oaklea students are invited to attend Oaklea Orientation night on Thursday, May 3 rd, at 7:00 p.m.

 

At Oaklea, track athletes have three meets remaining; we are all hoping for better weather as between the wind chill factor and hail at the earlier meets the athletes have had less-than-ideal conditions. Oaklea students have really enjoyed their Explore classes and will be enjoying another week of Drop Everything and Read in a few weeks, thanks to the efforts of Oaklea’s Literacy Committee. Students will also be participating in the Oregon Department of Education’s paper-and-pencil assessments in the coming weeks. Also, the Oaklea book fair ends this Thursday- so you’d better hurry as this is the buy-one, get-one free sale!

 

Laurel students were very glad that they have demonstrated such great behavior because at their most recent positive behavior support assembly they were amazed and entertained by the high school’s jazz band. Special thanks to JCHS music teacher Justin Lasley for sharing his talented group of musicians with the students and staff at Laurel. Next month’s PBS assembly will feature Scandinavian dancing, as well as the usual awarding of fabulous prizes to students who are recognized for exceptional behavior and achievements. Laurel students will be doing their state assessments in the coming weeks as well and also will be participating in school-wide testing to help inform class placement decisions for next year. Next week, Laurel will be having a Safety Week. On Tuesday, the Lane County Sheriffs will discuss water safety; on Wednesday, Dean Chappell will meet with students about fire safety; on Thursday, representatives from Blachly Lane Electric will talk to students about electricity safety, and on Friday, students will learn about ATV safety. Students also have been practicing earthquake, lockdown, and fire drills on a regular basis. A special thanks to Bill Bechen for coordinating Laurel’s upcoming Safety Week events. Laurel hosted their annual Title I Parent meeting on Friday night, April 13 th. The district’s parent involvement policy and Title I procedures were reviewed. Parents also had the opportunity to review and provide input on the Title I budget and other aspects of this important program. Laurel’s next Family Fun Night is this Friday.

 

Territorial Parent Group organized a track meet at Territorial last weekend. This coming Friday night, the TPA will host a Bingo Night, with doors opening at 5:30 p.m. Next week, Territorial students will enjoy learning from a South African drummer-in-residence. The week will conclude with an assembly so that students can show off what they learned. Territorial’s fourth and fifth graders traveled to Salem and visited the capital as part of their study of state government. The students climbed to the top of the capital building to see the Golden Pioneer, they sat in the Senate Gallery and had their pictures taken with Representative Chris Edwards. They learned a lot and had a great time. Finally, thanks to Territorial teacher Barb Coolman who continues to be such a leader in Territorial’s recycling efforts. She wrote and was awarded yet another grant; this one provides a Waste Free Lunch Kit for any and all Territorial students who want to use them. The kits include a reusable sandwich container, a juice container, and a small fruit container. Territorial is a Merit Green School, and this is just one of the reasons we are so proud of these students and staff.

 

 

 

Kathryn Hedrick – I have another gift to the district for the high school. Stephanie gets credit because she signed us up for the Oregon Lottery Scratch-It for Schools and we were lucky enough to get chosen. We got $1,179 in five minutes of scratching tickets, and it is going into the student assistant fund. The scratch-it team consisted of four people from the high school and four people from the media and KUGN was our partner.

 

 

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE CONSENT AGENDA AS AMENDED. The motion was APPROVED unanimously by those board members present.

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR GERDES, TO APPROVE A ONE-YEAR LEAVE OF ABSENCE FOR NILA CHRISTENSEN, .875 FTE SPECIAL EDUCATION, REMEDIAL, AND HAAG HOME TEACHER WITH THE JUNCTION CITY SCHOOL DISTRICT, FOR THE 2007-08 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

B.   Approve the hiring of Jennifer Zemba as temporary (.50 FTE) 2 nd grade teacher at Laurel Elementary School, beginning April 2, 2007, for the remainder of the 2006-07 school year. – Jacque – Does this mean that Shelly isn’t coming back for the rest of the school year? Superintendent Rodden-Nord – No, she is back half-time. My understanding from Amy is that Jennifer has been in a long-term subbing capacity until such time as Michelle asked for a leave, and now there is a need to find a replacement for the remainder of the school year. Stephanie – Jennifer was subbing in Michelle’s classroom while she was on maternity leave. Michelle requested, and the board approved, to come back April 2 nd half-time for the remainder of the school year. Jennifer is the recommended applicant for that job-share.

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR CROCE, TO APPROVE THE HIRING OF JENNIFER ZEMBA AS TEMPORARY (.50 FTE) 2 ND GRADE TEACHER AT LAUREL ELEMENTARY SCHOOL, BEGINNING APRIL 2, 2007, FOR THE REMAINDER OF THE 06-07 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

C.   Approve Freshman Program Changes beginning the 2007-08 school year. – Judy – Do you have any updated changes? Becci – We are putting together a task list and a timeline of all of the things that need to get done. That meeting will be held on Wednesday and we will continue meeting throughout the remainder of the year. Another committee was put together to discuss just that teacher access time because that was one of the issues so that is being separately dealt with. We had approval from site council and the school faculty; they were in support of it. We did a parent night and had a small turnout but had positive feedback from those parents, and then we have a freshmen parent night tomorrow night where we are going to be presenting some of this information, pending approval. Kathryn – Regrettably, at our March parent meeting we had about 7 people show up, so what we did was we sent all of the flyers that we were going to hand out at that meeting and we mailed them home. I haven’t gotten any response from anyone. We do think we will have a better turnout at the meeting tomorrow.

 

A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR PRATT, TO APPROVE THE FRESHMAN PROGRAM CHANGES BEGINNING THE 2007-08 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE HIRING OF JOHN SLOAN AS 1.0 FTE DISTRICT SPEECH LANGUAGE PATHOLOGIST BEGINNING THE 2007-08 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

Demographics – School Enrollment: 540; School Ethnicity: Other 5%, Black 1%, AI/AN 2.5%, Hispanic 15%, and White 80%; Special Education: 20%; Talented and Gifted: 4%; English Language Learners (ELL): 8%; Attendance Rate: 94%.

 

State Assessments – Academic Performance Targets for Determining AYP: They started in 2002-03 at 40% for English/LA and 39% for Mathematics, and then after two years it moved to 50% and 49%, next year is the year that we transition into 60% and 59%, and that will continue for two years where it will move to 70% and 70% and then every year after that it will increase by 10% until 2013-2014 where it will be 100% for both. Something else that changed was our performance standards; the cut scores, as they have been referred to, what we see typically with the state assessments is a lot of kids exceeding and meeting at 3 rd and 5 th grade and then in middle school it drops down and the high school drops down as well. The Department of Education got together a committee to look at that and they readjusted the cut scores. The high school’s came down a little bit and for the 3 rd, 4 th, and 5 th grades, those went up in most cases. Superintendent Rodden-Nord – I just want to remind the board that when you set district goals earlier this year, one of the directions that was given to the administrative team was to use the assessment data from this spring to establish the baseline for evaluating teacher achievement, in large part because there was going to be a change in cut scores. Because of the TESA debacle we will be using paper and pencil tests and we really don’t know how the scores are going to correlate with how students perform on the computer-assisted tests. We will be using the new cut scores to set those baseline numbers but I just want to warn you that they may not be error free and we need to keep an eye on them.

 

Bill went over the assessment results for reading, math, and writing (attached to official minutes in district office).

 

Ongoing School Improvement Initiatives – Title I Program: Program changes – moving from a targeted Title program to school-wide. In moving to a school-wide program there are a bunch of hoops we have to jump through and then that allows us to use that title money for more; it’s not as restrictive. *In-class service model – this year there are two IAs per grade level and those two IAs were assigned to a particular grade level team so they were able to meet the specific needs of that student population for that year instead of having to get to know a lot more kids; they are much more focused. *School-wide assessments – Sue Huntley does a tremendous job with Title and she has the ability to pull any information about Title out that you ask for. *IAs critical component of grade level teams – I spoke to that already. *Team decisions. *Extended day – Kindergarten was +40 minutes per day. 3 rd and 4 th grade Title students there was extended day, one hour after school for two days per week during the fall and winter terms and for this trimester the 2 nd grade Title students are getting one hour two days per week after school help. Intervention Team: New for 2006-07 and the goal was to reduce the number of special education referrals by providing intervention to individual students and assist teachers. Process – Teacher or team referral; classroom observation / data review; intervention team bi-monthly meetings (special education teacher, Title teacher, administrator, behavior specialist, classroom teacher, parent). In these meetings the team, discusses data, brainstorm and implement research-based interventions, and revisit 6-8 weeks later. Curriculum Committees: Met on early release days and after school as needed. Each team consists of a K-4 teacher. Goal – develop and implement strategies to improve assessment scores, develop seamless programs k-4. Writing Accomplishments: Open discussions between grade levels; review variety of writing programs and chose adoption materials; planned professional development; planned school-wide writing continuum. Writing Goals for 2007-08: Continue professional development; ensure writing process posters / plan occur in each classroom; school-wide writing program implemented; improve reporting to parents process / forms. Reading Accomplishments: Open discussions between grade levels; pilot several research-based reading programs and made adoption recommendation. Reading Goals for 2007-08: Provide support for new curriculum; implement 90-minute day Language Arts; train and plan regularly with team assistants; improve reporting to parents process / forms. Science / Social Studies / Health Accomplishments: Review new social studies program; open discussion between grade levels, created k-4 scope / sequence plan for science. Science / Social Studies / Health Goals for 2007-08: Pilot science materials / programs; evaluate current Health curriculum and materials; support school-wide science implementation. Mathematics Accomplishments: Open discussions between grade levels; draft k-4 continuum; review Bridges program looking for k-4 gaps. Mathematics Goals for 2007-08: School-wide math assessment (research-based); k-4 math continuum; improve reporting to parents process / forms; supplement Bridges where necessary.

 

Professional Development: Over half of the staff is trained in GLAD (Guided Language Acquisition Development), all staff is trained in Writer’s Workshop, monthly technology workshops, and participation in k-3 state literacy workshops. 2007-08 plans: professional learning communities; writing process; LA program training (teachers and IAs); assessments.

 

Positive Behavior Support (PBS): Monthly reward assemblies; presented at state-wide PBS conference; had other school districts observe Laurel’s PBS program; monthly review of behavior data – reduce the number of referrals; individual behavior intervention at-risk students. Next year goals: Implementation of PBS on busses; create substitute folders with PBS information readily available; weekly focus on specific school areas.

 

Parent / Guardian and Community Involvement: Family media night; SMART; OASIS; PBS assemblies; open house; parent night; Family Resource Center; parenting classes; Title parent meetings / trainings; conferences.

 

 

Reading / Language Arts Goals: 1. Prepare Territorial students to become proficient readers at their grade level. 2. Meet target of 87% of Territorial students meet/exceed the standards for reading on the Oregon State Assessment. 3. Prepare Territorial to meet the goals of the Territorial Writing Vision Statement developed during the 2005-06 school year and continue to support the Junction City writing curriculum.

 

Reading / Writing School Improvement Plan to meet goal objectives: 1. K-3 curriculum team and a 4-5 curriculum team meet throughout the year to improve reading instruction. They review and appraise new textbook adoption; share successes, strategies, and brainstorm solutions relating to new textbook adoption; team with Oaklea teachers to learn more about the middle school Literacy Initiative; continue to explore and implement teaching strategies associated with differentiated instruction to insure meeting the reading needs of all students in Territorial classrooms. 2. Continue school-wide reading activities: shared reading on Friday; Reading Counts contest; Dr. Seuss Birthday real aloud. 3. Provide support for teachers to attend workshops to assist them in becoming better reading teachers. This is done by using funds in the budget allocated for staff development to support reading workshops that assist teachers to work with less-able readers, and using funds for staff development resources for teachers to improve reading instruction in the classroom for all students. 4. Support classroom activities to meet district reading curriculum goals for oral reading fluency. Use baseline data from school-wide oral fluency assessments in 2006-07 to develop goals for the next school year. Support use of Lexiles in the classroom and the Media Center to match student reading ability with appropriate leveled reading materials. Continue school-wide assessments in reading three times per year to build a database and document reading achievement over time. Provide an effective intervention program for students who are not ready to read at grade level by: continuing the support of the Territorial Reading Improvement Program (TRIP); Continuing the use of Lexiles to match readers with appropriate fiction and non-fiction books; providing additional support for students taking the OSA (grades 3-5) who did not meet grade level benchmarks in the fall; continuing to develop reading passages matches to Lexile scores at each grade level and implement school-wide assessments for oral fluency three times per year. Implement K-5 Territorial writing continuum in conjunction with the Junction City district writing curriculum by: continuing to refine grade level expectations for Territorial writers K-5; reviewing Territorial writing vision for specific applications at each grade level; Providing professional development opportunities for teachers to meet in curriculum committees (K-3 and 4-5) to review teaching practices and align curriculum; using data from grade level writing work samples to better inform instruction as well as monitor individual progress; reviewing strand data from the 4 th grade OSA and make adjustments to Territorial writing curriculum as needed; continuing to emphasize the importance of written expression through school-wide and classroom activities such as Writing in the Rain, The Territorial Tattler, and other teacher initiatives.

 

Math Goals: 1. Prepare Territorial students to master the math curriculum at his/her grade level. 2. Meet target of 87% of Territorial students who meet/exceed the standards for math on the Oregon State Assessments.

 

Math School Improvement Plan to meet goal objectives: 1. Cross-grade level collaboration of effective teaching strategies with the Bridges math program. 2. Review data from math problem-solving work samples. 3. Prepare students to solve two and three step math problems that are so common on the OSA. 4. Review strand analysis from OSA to improve math instruction.

 

Social Studies Goals: 1. Teach the Junction City curriculum for each grade level by a variety of innovative teaching techniques which include: field trips, hands-on social studies ‘kits’, speakers, research reports, in addition to traditional study of textbook materials. 2. Pilot social studies carts for grades 1 and 2.

 

Science Goals: 1. Use materials from Barbara Bannister’s science kits to teach the science curriculum K-5. 2. Explore ways to continue liaison with University of Oregon science program.

 

Planning for School Improvement in other areas: 1. Homework – Territorial staff will discuss reviewing several issues involving homework (effective homework guidelines, how much should be assigned, parent information, assignments over time as distinguished from daily work). 2. Social and Emotional Learning (SEL): use of Second Steps curriculum to promote the teaching of lifelong skills such as self-awareness, anger management, and impulse control; review and evaluate the activities around the “Pyramid of Success” initiative; explore the use of Love and Logic (Jim Fay) as a curriculum tool and school-wide behavioral support program. 3. Technology – Support students and teachers through technology (grades 1-2) by having students go directly to bookmarked sites to gather information about topics they are studying in the classroom; engaging students in activities applicable to what they are learning in the classroom; having students create presentations to demonstrate computer skills. Support student and teachers through technology (grades 3-5) by having students use bookmarked sites to gather information about topics they are studying in the classroom; using software, scanners, digital cameras, and clipart to create presentations for class projects; having students touch-type on lab computers at rate of 15-20 words per minute; have students type stories, poems, letters, using spell check, save, retrieve a document, and edit (thesaurus, cut and paste, font size, style, margins, and spacing) on computers.

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR GERDES TO MOVE DISCUSSION ITEM D, FINANCIAL UPDATE, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.

 

A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR PRATT TO APPROVE THE ONE-TIME PURCHASES, PRIORITIZED BY THE ADMINISTRATORS, NOT TO EXCEED $150,000 FOR THE ITEMS THAT ARE LISTED IN THE FIRST, SECOND, AND THIRD TIERS, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER, TO MOVE DISCUSSION ITEM E, BOARD WORK SESSION FACILITIES DISCUSSION, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.

 

Jacque – Can you get bids for the two facilities and bids for all four facilities and then we can decide which buildings we want to have assessed? Chris – Yes. Superintendent Rodden-Nord – Do you think it would be possible to get these guys out for the walkthrough, get the bids, and then get the bids back to the board by the next board meeting? Chris – I could call and ask. Randy – I would say by the June meeting, this is going to take a lot of Chris’ time as well as time to get the bids together. Mike Brotherton – I think that if we were to go into a project of this scope, this far reaching, that we want the best information we can get and we shouldn’t try to cut corners by leaving certain buildings out. If we are going to gather information, we should gather it for the whole district instead of picking and choosing. Denise – I agree with Mike. Jacque – Can we rollover the cost of the assessments into a bond if we end up going out for a bond measure? Wanda – Yes, as long as we keep track of the expenditures.

 

A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR PRATT, TO APPROVE CHRIS MEYER GOING OUT AND GETTING BIDS FROM THREE VENDORS TO DO FACILITIES ASSESSMENTS AT ALL FOUR LOCATIONS WITH THE ABILITY TO PARE THAT DOWN FROM FOUR. The motion was APPROVED unanimously by those board members present.

 

 

 

Mike Bonner – I had an opportunity to be one of the judges at the Mr. Tiger pageant and I have been a spectator in the past, but sitting up there and judging one was a little different. Zach Gerdes did win Mr. Tiger and the total raised was over $10,000. Apparently it was originally started by a Junction City mom and the amount raised over the past 8 years is about $1.8 million.

 

Superintendent Rodden-Nord – I just wanted to commend all of the board members. I know that these meetings are long sometimes and it’s a huge commitment that we ask you to make as volunteers. I hope you feel how important the work is that you are doing, especially when our principals come and talk with you about academic achievement, school improvement plans, what your work is putting within reach of the students of this community, it’s just amazing. I just don’t want you to forget how important that is, and I just want to thank you.

 

Chair Bonner – In our packets there was an email from Kathryn Hedrick asking what we would like to do for graduation and how it is going to be done. She would like the entire board sitting together. Please email or call Kathryn with your preference.

 

 

 

Adjourn at 8:42 p.m.

 

 

 

 

                              

Superintendent/Clerk             Chair, Board of Directors