BOARD OF DIRECTORS MEETING
October 24, 2005 – Boardroom
Board of Directors
Judy Croce, Chair
Kathleen Rodden-Nord, Superintendent
Kathryn Hedrick, High School Principal
Bill Bechen, High School Assistant Principal
Wanda McClure, Business Manager
Tom Endersby, Oaklea Principal
Mike Thoele, Tri-County News
Others – 2
- CALL TO ORDER / PLEDGE OF ALLEGIANCE – Chair Croce called the meeting to order at 6:00 p.m. and those in attendance said the Pledge of Allegiance.
- AGENDA REVIEW – Mike Tucker asked that discussion item B, Vacant Board Member Position #7, be moved to a special discussion item under IIA. Action item C was added, Appoint Vice Chair position, due to Jim Bradshaw’s resignation.
IIA. VACANT BOARD MEMBER POSITION #7 – Chair Croce – We were taking applications and we only received one, which was from Randy Trummer. Superintendent Rodden-Nord – Mr. Trummer’s application was included in your packet and I just wanted to take a moment and say that while we didn’t get a tremendous number of applications, I think the applicant that we got was tremendous. Mr. Trummer said that he would make himself available if you would like to interview him. Mike Tucker – I think Randy has been a budget committee member for several terms and he has considered running for the board and I think he would make a good addition to our board. I would like to make a motion that we accept him to fill the vacant board member position of Jim Bradshaw. Superintendent Rodden-Nord – I think we have to move it to an action item first.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR GERDES TO MOVE DISCUSSION ITEM, VACANT BOARD MEMBER POSITION #7, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.
Denise Pratt – Those of us who have been on the board for a period of time have worked with Randy on the budget committee and I think that we have the best possible applicant. If we went out and beat the bushes, we couldn’t have found a better applicant. He brings a wealth of experience from the ESD, he understands the budgeting process, he is engaged and interested in the district, and I’m really glad that he decided to apply.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR PRATT TO APPOINT RANDY TRUMMER TO THE BOARD POSITION #7 AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Randy Trummer joined the board at the front of the boardroom and recited the Oath of Office.
- Gifts to the District – Chair Croce read the list of gifts to the district and thanked those who donated.
- DISTRICT UPDATE – Superintendent Rodden-Nord – Every time we go through that reading of the gifts, I’m just so struck by the generosity of our community and the degree to which people show through their donations the commitment that they have to the education to our students; we are very grateful. We had our first district-wide early release day on October 13th. The time was used for our K-12 curriculum teams to reconvene and to collaborate on their team’s particular tasks, which included curriculum mapping for most groups, development of a writing handbook by the Language Arts committee, sharing favorite instructional strategies in the Math group, and establishing short and long-term priorities for the technology subcommittee. Our next early release day will be December 15th, and this will be an all-staff celebration of the arts. The Arts committee is chaired by Kathryn Hedrick and I have no doubt that you will be receiving more detailed information, and invitations, about that event as the date approaches. Last week we had conferences at all of our schools and for the most part these were very well attended. On one of our recent non-student days, our AmeriCorp volunteer and community service coordinator, Soren Andersen, arranged for our high school students to serve lunch to JC senior citizens at the Viking Sal. Our high school students are gearing up for Homecoming week, which begins next Monday. The Noise Parade will be on Wednesday night, we will host Marist for football on Friday, and the Homecoming dance will be Saturday. Our fall sports are beginning to wind down, and we have enjoyed a number of recent wins. Tomorrow evening, our volleyball team is hosting Creswell and boys’ soccer is hosting Elmira. Girls’ soccer will be traveling to Philomath. Our concert choir also will be on the road tomorrow, traveling to the Willamette Metropolitan Choral Festival. Also this week, many of our FFA students will be attending the National FFA convention in Kentucky. On Thursday, our cross country team will be headed to LCC, and on Friday, our football team will be playing Siuslaw there. Also, for those of you with aspiring cheerleaders, a Youth Cheer Clinic will be held on Saturday, October 29 from 10:00 a.m. until 3:00 p.m. in the west wing gym. The cost is $25.00 and it is for ages 3 years – 8th grade. These kids will then join the JCHS cheerleaders to cheer on the Tigers at Homecoming on November 4th. A few weeks ago, Oaklea Middle School had PRIDE week. This fun filled week was sponsored by student leadership, and each day students had a different dress up opportunity corresponding with the letters in PRIDE. They had pajama day, red white and blue day, identical twin day, duck and beaver day, and exciting Hawaiian day. The kids had a wonderful week, and positive school spirit was the result. As you heard at the last board meeting, the entire Oaklea staff is working together to ensure that every student receive instruction in essential literacy skills. Also, the 7th grade team, led by Larry Watts, is piloting the use of Ed Line, which is a powerful parent communication tool. Ed Line provides parents and students with instant computer access to information on student progress such as work completion, test scores, and attendance. Oaklea also has responded to a request for grant proposals issued by the Chalkboard Project. If Oaklea’s proposal is funded, the Chalkboard Project would provide funding that would help make Ed Line available for every Oaklea student, not just the 7th graders. Earlier this month, Laurel sponsored a parent night which provided almost 70 parents training in positive behavior support parenting strategies. The parent training was very well received, and the school wide behavior program. Please be aware that Laurel media specialist, Rebecca Smith, and the Family Resource Center are teaming up to offer a family literacy night the first Friday of every month from 6:00 – 8:00 p.m. Families will be able to check out books, use the computers, and read stories with each other. I also wanted to let you know that Laurel, and Nurse Carol, was awarded an asthma friendly schools grant through the Center for Disease Control and the Oregon Department of Education. As a part of this grant, Carol will be offering a one hour training on December 5 for PE teachers, coaches, athletic trainers, and community recreation personnel. Territorial’s Parent Group recently held a jog-a-thon fundraiser and at last report had raised over five thousand dollars. Students at Territorial recently enjoyed a week with visiting artist Bobby Bovinci who taught the students the art of drumming. The week culminated in a performance by each grade level at an all-school assembly. Territorial also will be hosting a 6 week after school Jazzercise class for kids, starting tomorrow. The class will be held on Tuesdays through the end of November. I had the pleasure of attending an assembly at Territorial on October 13th, when Territorial was presented with a Merit Green School Award by the Oregon Green School Association. Territorial is only one of two schools in Lane County to be recognized for this prestigious award, which they earned due to their tremendous efforts in recycling and environmental awareness.
- PUBLIC COMMENT ON NON-AGENDA ITEMS – None
- Approve Board Meeting Minutes of September 26, 2005.
Mike Tucker – I have a question on the minutes. I believe I was here, as well as Denise. (Others who were at the September board meeting were Kate Gillow-Wiles, Randine Doggett, Bruce Reinmuth, and Mary Jo Huisman. Cindi Schweigert was not at the meeting.) Superintendent Rodden-Nord – What happens when we audiotape the meetings is that Stephanie doesn’t have the benefit of actually laying her eyes on people. Stephanie – The minutes will reflect these changes.
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TUCKER, TO APPROVE THE CONSENT AGENDA, AS AMENDED. The motion was APPROVED unanimously by those board members present.
- Approve Parental Leave of Absence for Cat Jenkins, .50 FTE teacher at Laurel Elementary School, beginning November 28 (approximate) through the end of the 2005-2006 school year. – Superintendent Rodden-Nord – You had in your packet a request for a leave of absence from Laurel teacher, Cat Jenkins, who is requesting a leave from the end of November. She has specified a date, but it’s not a date that is certain. She is asking to have a leave of absence for the remainder of the school year. It would be a parenting leave. Cat has been a primary teacher with the district, placed at Laurel, since 1997, and I am sure that you’ll remember that this year the board approved a job share for Cat. She has been in a team partnership with Ann Edwards and I would just like to assure the board that should you decide to grant Cat’s leave that it seems that this would be a smooth transition for the kids in that they have another teacher that they are accustomed to. Mike Tucker – In her letter she requested an unpaid leave; is there a paid family leave? Superintendent Rodden-Nord – Anyone has the ability to apply unused accrued paid leave for FMLA or OFLA covered leave. Mike Tucker – So, there’s not a ‘family leave bank’? Superintendent Rodden-Nord – That is correct. Mike Tucker – So she can use her accrued vacation and sick leave time? Superintendent Rodden-Nord – The teaching staff does not have paid vacation. They have paid sick days and they have paid personal leave days. Right now they are awarded ten paid sick leave days a year, and two personal leave days a year. However, with Cat being half time it would be prorated and she would get half of those. The practice is, when someone requests a family medical leave or an Oregon family medical leave, that we ask them to exhaust their paid leave first and then any days remaining are unpaid. Chair Croce – Ann is her partner. Is she going to be going full-time now? Superintendent Rodden-Nord – I believe that would be Mrs. Lesan’s recommendation. She could serve as a long-term sub for the other half of the time until such time that the position was posted or filled. Chair Croce – That is what I am reading here is that she was going to be taking over. I thought she only wanted to work part-time? What has changed? We hired her to work part-time. Superintendent Rodden-Nord – My understanding is, and Amy is ill tonight, that Ann was happy to accept a half-time position with the district and she would be happy to work full-time should the position be made available. I think she understands that it would be best for the kids to have that continuity of someone that they know as opposed to another half-time person and introducing someone new into the environment. We do have the option of filling the vacancy for a period of time with a substitute and then the position would be posed and filled. Jacque – So we will find out more at the next meeting? Superintendent Rodden-Nord – Yes, or possibly at the January meeting because of the number of days between when her leave starts and how long we can have a sub. Although, it may be in the best interest of the students to go ahead and post and get that nailed down so everyone, parents, students, staff, has some certainty. I can’t say that I know exactly what Amy’s intentions are in that regard.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE THE PARENTAL LEAVE OF ABSENCE FOR CAT JENKINS, .50 FTE TEACHER AT LAUREL ELEMENTARY SCHOOL, BEGINNING NOVEMBER 28 (APPROXIMATELY) THROUGH THE END OF THE 2005-2006 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- APPOINT NEW VICE-CHAIR FOR 2005-2006 – Chair Croce – As we all know, Jim Bradshaw was our vice-chair and he has resigned from the school board due to relocating to Wyoming.
DIRECTOR PRATT NOMINATED MIKE BONNER FOR VICE-CHAIR FOR 2005-2006, DIRECTOR TRUMMER SECONDED THE NOMINATION.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR PRATT, TO CLOSE NOMINATIONS AND CAST A UNANIMOUS VOTE FOR MIKE BONNER FOR VICE-CHAIR. The motion was APPROVED unanimously by those board members present. Mike Bonner will serve as Vice-Chair for the remainder of the 2005-2006 school year.
- Defibrillators – Superintendent Rodden-Nord – We have invited Nurse CarolPuderbaugh to come this evening and speak with the board about an opportunity related to having some defibrillators placed in our schools. Carol – Automatic External Defibrillators shock the heart back into rhythm in the event a person is having a heart attack. The defibrillator walks the person through the steps on how to use them and they won’t shock a person’s heart if they don’t need to be shocked. This doesn’t replace CPR; it is in addition to it. Defibrillators have been placed in schools in other school districts. Craig Rothenberger has asked that we place defibrillators at the high school for now, two of them, one in the east wing and one in the west wing offices. The cost: Medic First Aid places the first unit in school districts at no cost (units run about $1,000 - $2,000 each). We also get federal funds that are dispersed to the ODE and then dispersed to the schools. The argument could be that all schools can use defibrillators. Right now the issue is funding, so we are only placing them at the high school for the time being. Liability, this falls under the Good Samaritan Law. Superintendent Rodden-Nord – Has OSBA developed a sample policy regarding the use of defibrillators in schools? Carol – I am not sure. Superintendent Rodden-Nord – We will look into that. What’s your timeline? Carol – I would like to have them in place before basketball starts. Jacque – Are they both free? Carol – One is free, placed in schools with grant dollars. Mike Bonner – Do you know if that grant gives priority to rural schools? Carol – I am not sure; I will look into that. Mike Bonner – I know that some insurance companies will give you a reduction and/or buy some of those units as well. What about training and updated training? Is that going to be covered by the company that puts them in? Is that free, or at a cost to the district? Carol – There wouldn’t be any cost to the trainings as long as I am employed here. I am a certified first aid trainer, so I can train employees how to use the unit. Mike Brotherton – I am not opposed to this, first of all. On the defibrillators, there is only a narrow time where this unit can be used on a person. If a person witnesses something and they come to the conclusion that this is what the person needs, by the time the person gets back with the defibrillator it is going to be a moot point. I would think to have them locked up someplace would make them almost useless. When you travel in airports, they have them on the walls. You would think that we would want them to be placed where people can access them, even after hours if a person decides to go into defib. Mike Tucker – I think I can respond to that Mike. I watched a middle school student die on the football field; they really could have used a defibrillator then. That is something that I will never forget. Mike Brotherton – They do work, I have used them before, but there is a very narrow window and they have to be somewhere that is easily accessible to everyone. Superintendent Rodden-Nord – I think we need to look at this as sort of a pilot opportunity, particularly if one is available at no cost and potentially others can be available to the district through grant funds. I would imagine that Carol is going to work really closely with our athletic director, the coaching staff, the PE teachers, the recreation program staff and volunteers to make the training available, to make the procedures clear, and to make sure that the equipment is available. Mike Brotherton – I am in agreement with all of this, it’s just to lock them up anyplace makes them useless unless you had a key. Superintendent Rodden-Nord – It sounds as though it would be very important to make sure that the units are accessible to everyone. Denise Pratt – It will be exciting to get them and then we can figure out what to do with them.
- Junction City High School AYP Update – Kathryn Hedrick – First, I want to give credit to of this document to Bill. He put together the data and will spend some time talking about it. I’d also like to acknowledge Malcom McRae; he is going to become an administrator, so this is 1.5 hours of his practicum time. I’d like to echo what Dr. Rodden-Nord said earlier about the support of parents and community members; we have a tremendous group of parents and community members and we are very grateful for them. The information that we are going to present talks about just a narrow slice of our high school; there is a lot more that I would like to be able to talk to you about our high school, but wanted to mention to you the state assessment scores and some of the improvements. We have just completed about the 8th week of school and we will begin to contemplate testing for the upcoming year. What has significance for us is that we couple our scores from last year with this year’s scores in order to seed next year’s results. In looking at the state report cards, the first page talks about our demographics and some of the conclusions the state has reached about our school based on the data that we generated from the test scores. Bill Bechen – On the inside of the front cover of the state report card, the academic achievement for the state, we were rated satisfactory. We improved in all areas except science from the previous year. The next category is improvement assessments, attendance, dropouts, and we were rated as staying about the same. Attendance / dropout rate for student behavior, we rated satisfactory. Mike Tucker – In the area where it says, NOT MET, is that where you don’t meet in one area, you don’t meet in any? Bill – Absolutely, you have to pass everything in order to MEET.
English / Language Arts: Participation – NOT MET
One of the things that we are assessed on is the rate of participation and taking tests. The target is 95% of the population taking the tests. What you see on the graph is the first bar in each cluster is 2004, the next bar is 2005, and the last bar is a combination of the two. NCLB ratings are based on the two pervious years. For instance, for economically disadvantaged the combined total for the past two years is 91%; students with disabilities is 88%; white students is 90%; and all students is 89%. That is a “NOT MET”. The good news there is that last year we were far above where we were the previous year and our overall, for all students, was 95% for this last year. From 2004 to 2005, subgroups improved participation rate 24%, 5%, and 12% respectively. From 2004 to 2005, overall participation increased by 11%. State rating: Exceptional.
Mathematics: Participation – MET
Participation rate is 95%. What I like about this graph is the dark blue bars (2005 data) are 100%, 100%, 99%, 99%. The participation rate improved from the previous year 20%, 5%, and 16% respectively. From 2004 to 2005, overall participation rose 16%. State rating: Exceptional. Jacque Gerdes – Why is it that everyone made it to the math test, but not the English / language arts test? Bill – That’s a really good question. The English / language arts test is a combination of two tests, it’s the knowledge and skills test and writing tests so if one student misses both tests, that is two tests missed. Mike Bonner – So if a student misses a day and that is the day they take the test, they cannot make it up? Bill – Not at all, we have multiple test days and they will have multiple chances to make it up. It’s tracking the student down, getting the student motivated to take the test, etc. Kathryn – One of the things that factors into it for us is the trimester system; students are not necessarily in an English class when we ask them to take the writing test.
English / Language Arts: Academic Status – MET
The state has set the target at 50%. This is the combined data for the reading test as well as the writing assessment. From 2004 to 2005, every subgroup improved by at least 14%. Students with Disabilities show an “NA” because there is not a significant number of tests to be considered a subgroup for this particular measure. Superintendent Rodden-Nord – But there is also something called “Safe Harbor” and even if our kids with disabilities don’t meet the threshold for achievement that’s established by the state, if they demonstrate a significant level of improvement from one year to the next, that’s recognized as a good thing. State Rating: Satisfactory.
Mathematics: Academic Status – MET
The state has set the target at 49%. From 2004 to 2005, every subgroup improved by at least 7%. Met in all subgroups (economically disadvantaged and students with disabilities did not have enough tests to be considered in the data). State Rating: Satisfactory.
That’s the overall picture; that’s what our kids did as a whole. The next part, we take apart the data even further and look at the individual tests. Instead of English/Language Arts, we look at the reading test performance and the writing test performance, and the math, and also the science. In Reading: From 2004 to 2005, the percentage of students Exceeding increased 7%, and the percentage of students in the Did Not Meet I and II categories decreased. In Writing: From 2004 to 2005, the percentage of students increased in the Meeting (22%) and Exceeding (3%) categories, and the percentage of students in all three Did Not Meet categories decreased (9%, 15%, and 1%, respectively). In Mathematics: From 2004 to 2005, the percentage of students increased in both the Meeting (4%) and Exceeding (3%) categories, the percentage of students in the Did Not Meet I and II categories decreased by 4% and 5% respectively, and the percentage of students in the Did Not Meet III category increased by 2%.
Denise Pratt – Can you pull out of these reports the kids that don’t meet and is there a process in place for remediation for those kids? Bill – We don’t have a formal process for that. That’s probably something we will be working towards.
Bill – We have these five categories and if we don’t meet in one of the five areas, we don’t meet overall. Either you are a failure of you are not. It’s real easy to ‘not meet’.
Attendance and Behavior Data
Bill – Quarterly attendance; we don’t have this year’s first quarter in yet, but you can see that attendance has increased drastically in 2004-05 from the two previous years. I think this is due to the attendance policy. The referrals per month have also decreased in most of the months. Jacque – Is that because the kids are absolutely great right now? Because how you get referrals haven’t changed, right? Bill – Yeah, we didn’t tell the teachers to quit writing referrals. Mike Bonner – Are they handling more of them themselves? Bill – Teachers don’t handle referrals, but they could be handling more of them before they turn into referrals. Mike Tucker – Could you break these down by gender? Bill – We could do that. Mike Tucker – I would like to see that.
- Youth Recreation Program Update – Superintendent Rodden-Nord – I asked Mike Campbell to come this evening and share some information with you about the impending transition of the youth recreation program from a city sponsored program to a board governed non-profit program. This is important because the board needs to be aware of policies governing facilities use and how that would impact this change. My review of this is that the policy is broad enough that we may be able to afford continued access for all kinds of youth recreation activities that are non-profit in the same fashion that we have in the years when the program was city sponsored program and the years before that when it was a board governed program. I have also asked our athletic director to begin the process of studying other districts and their charges for facilities use for groups other than non-profit, kid related, kinds of activities. Mike Campbell – Most of you probably have heard the rumors, and it has been in discussion stage for about three months now. The proposed date of closure of the city’s recreational department and transfer to the new JCA is the first of November. Some of the structure might be different and we have to get a lot more creative to be able to sustain this program on a volunteer basis. Our request to the school board is that the current IGA be extended on to what would be the new Junction City Athletics. We will be doing youth and adult recreation, our adult recreation is not a huge program out here but it does serve a need for mostly our residents. It’s proposed in our agreement that JCA would pay the school district $5.00 per participant, per sport and that would help offset utility fees, offset field maintenance costs, etc. JCA would also contribute 10% of any concession revenue from the concession stand on the Laurel ball fields to the district to use as they see fit. The tournament aspect has become a pretty big part of our fundraising with JCA, we have not targeted a percentage for that, we have to do considerably more analysis on tournament venue before we know exactly what we can contribute along those lines, but it is our intent that the district receive some portion of those proceeds. It’s currently proposed that I stay on as a half-time employee, at least for a period of a year for a transition to get this thing going. It has gone from 2.5 people down to one over the last couple of years and to get it started, that is the way it has to be. Mike Tucker – When you say you are going to be half-time, does that mean you are going to be taking a 50% pay cut because you can’t do everything in less hours, right? Mike Campbell – About a 60% cut in pay because the budget we have to work with won’t allow anymore than that. Half-time in this job is about 35 hours per week. It will be whatever it takes. I have not given up on the eventual idea we came to you with a year ago that we can find a way to fund this thing and make it a sustainable program at a full-time level. We aren’t there yet, but we are hoping that it will happen. The city has contributed all of the maintenance equipment necessary to run the program, as well as $25,000 seed money to get it off the ground financially. My goal, and the goal of the board is to make sure the kids don’t see any changes.
- Financial Report
- Student Count
- November 28 – School Board Meeting – 6:00 p.m., District Office
- January 23, 2006 – School Board Meeting – 6:00 p.m., District Office
- EXECUTIVE SESSION – ORS 192.660(1)(d) – To conduct deliberations with persons designated by the governing body to carry on labor negotiations. – These minutes are not part of this document.
The meeting adjourned at 7:40 p.m.
Superintendent / Clerk Chair, Board of Directors