BOARD OF DIRECTORS MEETING
September 26, 2005 – Boardroom
Board of Directors
Judy Croce, Chair
Kathleen Rodden-Nord, Superintendent
Kathryn Hedrick, High School Principal
Wanda McClure, Business Manager
Amy Lesan Laurel Principal
Tom Endersby, Oaklea Principal
Mary Jo Huisman
Mike Thoele, Tri-County News
- CALL TO ORDER / PLEDGE OF ALLEGIANCE – Chair Croce called the meeting to order at 6:00 p.m. and those in attendance said the Pledge of Allegiance.
- AGENDA REVIEW – There were no changes to the agenda.
- Re-elected Board Member Mike Tucker – Certificate of Election – Superintendent Rodden-Nord presented Mike Tucker with his certificate of election.
- Gifts to the District – These will be read at October’s board meeting.
- DISTRICT UPDATE – Superintendent Rodden-Nord – The school year is off to a great start as students and staff alike came back to school with lots of positive energy and enthusiasm. Open houses have been held at the elementary schools and the high school, with the middle school’s coming up on Thursday night from 7:00 p.m. until 8:30 p.m. We had our first district-wide ‘late start’ day on September 15th, and by all accounts this went very well and afforded each building some extended time for meeting and planning as a staff. The Territorial daycare staff have been responsive to the needs of their parents by opening some extra slots in the daycare program for late start and early release days, and Jennifer Slater of the JC Connection Program will be offering enrichment activities for students grades K-5 for the late start and early release days as well. Territorial asked that we acknowledge a number of kind volunteers that helped their school year get off to a great start. Stacie Walton Croce, Chris Hamilton, Terrie McFadden, and Becky Powell all assisted with registration packet preparation, copying, and general setup for students’ return. Some of Territorial’s kind-hearted volunteers showed up at school on Saturday, September 17th for grounds clean up. These volunteers included: John, Terrie, Noah, and Kelsey McFadden, Laurel, Shannan, and Cassidy Keys, and Carl and Gabe Shepard. You may have read recently in the Tri-County News that Laurel will be embarking on a pilot project for our district that will provide breakfast for each and every Laurel student in their classrooms each morning. We are hopeful that this will result in more kids being ready to learn as the day begins, and that there will be less lost instructional time than what sometimes occurred as kids came into their classrooms at very different times after eating breakfast in the cafeteria. The breakfast will be brought to each classroom, every morning, in a little red wagon. To the great delight of Laurel, Matt Howard from Country Coach contacted Laurel and said that Country Coach would provide all of the wagons they need! At the high school, we have a group of dedicated volunteers who have stepped up to do some major revamping of the snack shack at the football field. A special thanks to Mr. and Mrs. Chuck Cole for spearheading the project. Principal Hedrick will have a list of folks who contributed to this project when it is completed. Our middle school students and staff are happy to have a brand new computer lab up and running, thanks in large part to the efforts of media specialist Ryan Harrington. The lab should prove invaluable as Oaklea moves into its’ first year of on-line assessment for all students in grades 5, 6, 7, and 8. While our total number of students is very similar to what we started with last year, we do have some blips at certain grade levels – most notably 1st, 2nd, 5th, and 6th, that have resulted in some larger than desired class sizes. On the positive side, we also have some things in place that should make our schools more inviting and engaging for all students. Thanks to the generosity of the Long Tom Grange, we have a much more robust music program and have two more music teachers in the district, for a total of three. We will look forward to the services of a part-time PE teacher at Laurel for this year, thanks again to the Grange donation and to the Laurel staff who applied for these funds. We also are grateful to the Grange that we will have the services of school resource officer, Corey Mertz, for half of the school year. I also want to assure the board, our staff, and our community that Wanda will be watching our finances very, very closely in the hopes that we can maintain through next year a number of the positions that we added this year and last, such as our media specialist positions, extra music positions, expanded special education options, services to Talented and Gifted students, an extra elementary teaching position for the purpose of reducing class sizes, our family and consumer sciences program at the high school, general fund support for our district health nurse, an extra custodial position, and extra assistant time to deal with second language and remedial needs.
- PUBLIC COMMENT ON NON-AGENDA ITEMS
- Approve Board Meeting Minutes of August 30, 2005.
- Accept Resignation of Board Member and vice-chair Jim Bradshaw, Zone 7, effective immediately.
- Approve Revised Medical Leave of Absence for Casey Wahi, Counselor at Oaklea Middle School. Leave to begin at the beginning of the 2005-2006 school year and she would like to have the option of returning as soon as her health permits. – Superintendent Rodden-Nord – As you know, Casey Wahi is a counselor at the middle school. She submitted a letter to the board on August 22nd requesting a leave of absence due to some fairly significant health concerns she was having. Your board meeting on the 22nd was cancelled. You entertained this item on the 30th of August and the motion, as I went back and read the minutes, was that her leave was approved for the 2005-2006 school year. Casey got a letter from me to that effect; she contacted Mr. Endersby shortly thereafter and was concerned that the letter that I wrote didn’t address her request that the leave could be of shorter duration if she were well enough to return to work. I apologize because I feel like I did not surface that part of her request adequately when you were considering her leave request at the last board meeting. So, I would like to ask you, on Casey’s behalf, that you reconsider her request and perhaps modify the leave that was granted so that instead of being in effect all the way through the 05-06 school year, there is some kind of provision for her to return earlier if she has medical clearance and her health allows. I asked Tom to be here because I felt he might be better able to answer your questions about what impact this might have on the middle school. If Casey were a teacher I’d probably be making the recommendation to approve it, but in one trimester increments. With Casey not being part of the instructional staff but being a counselor, that is a little bit more of an artificial kind of a demarcation and I think that probably Casey has some particular skills that the middle school needs that the sooner they could get her back the better. Tom, I think this presents some questions about how do you fill in for Casey while she is out in a way that both meets the building’s needs to have somebody there doing that work and also affords the opportunity to return earlier. Tom – I would recommend a 30-day return option for Casey, where she has the opportunity to let us know 30-days in advance if she will be returning prior to the end of the school year. Superintendent Rodden-Nord – So then if we filled the position, the person who came in to take her place would understand that if she said that her doctor said she was well enough return, then in 30-days they would no longer have that position? Tom – Yes. Mike Brotherton – Have we ever offered a leave of absence before and left it open like that? Superintendent Rodden-Nord – Actually we have, with Kathy Wiggins. You granted her request and it was to have the year off and to return earlier if her health allowed. There wasn’t as much specificity in that as far as how much notice she would need to provide the district but Mr. Adler made it very clear to the person who was hired to replace Kathy that this was a position that was subject to cancellation if Ms. Wiggins was ready to come back. Jacque – Can we offer a short-term leave of absence that will then roll over if she doesn’t come back? Mike Brotherton – So we offer her a leave of absence and she can come back when she wants to? Doesn’t she get disability benefits anyway? Superintendent Rodden-Nord – My understanding with the long-term disability benefits is that if she is judged well enough to return to work, those benefits cease and so she has a financial need to be able to return to her job when she is well. She also has some FMLA coverage as well, and this would clearly extend beyond what one is entitled to under FMLA or OFLA. Mike Tucker – What do you pay substitutes? Is that something that you can say here? Superintendent Rodden-Nord – Sure, that’s public information. Wanda has the latest from the state, but it’s between $150 and $170 per day and if the person is part of the PERS system then there’s PERS obligations and then again if that assignment extends beyond 60-days it implicates insurance benefits and some other things for that person. I think the ideal would be to get a person who is able to commit for a longer period of time. Mike Bonner – Is the substitute that is in the position now seeking full-time employment in other areas where she might get a job offer? Tom – There aren’t a lot of counseling positions out there right now. Jacque – If we were to hire a temporary person, then we would have to post the position, we couldn’t just hire the sub that is in there now? Superintendent Rodden-Nord – We could always have a substitute in a position until that position is filled to address the need. I guess that would be my recommendation, to proceed with having someone in there who can help everybody with the workload that’s there and then addressing Casey’s request is the next issue. I know that she is a valued employee with specialized skills. Tom would like to get her back in there as soon as he can so if there is a way to craft the leave that allows her to do that, then we’d make the posting reflect whatever it is that we are committed to doing for Casey. I think it would be possible to grant a leave for up to the entire 2005-2006 school year with the possibility of an earlier return with notice to the district of XX number of days. Tom – That would be my recommendation too. Mike Tucker – Does a substitute have to be certified? Superintendent Rodden-Nord – Yes, they have to be a licensed person. Mike Tucker – But they don’t have to be highly qualified? Superintendent Rodden-Nord – No, the highly qualified stuff pertains to teachers in specific subject areas.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR PRATT, TO APPROVE THE REVISED MEDICAL LEAVE OF ABSENCE FOR CASEY WAHI, COUNSELOR AT OAKLEA MIDDLE SCHOOL. LEAVE TO BEGIN AT THE BEGINNING OF THE 2005-2006 SCHOOL YEAR WITH THE OPTION OF RETURNING EITHER AS SOON AS HER HEALTH PERMITS OR THE BEGINNING OF THE 2006-2007 SCHOOL YEAR. The motion was APPROVED unanimously by those board members present.
Superintendent Rodden-Nord will send Casey a letter clarifying that Casey’s approved leave has been revised to allow for her to return before the end of the 2005-2006 school year with a doctor’s full medical release and a 30-day notice to the district.
- Board Vacancy – Superintendent Rodden-Nord – As you know, Jim Bradshaw had to tender his resignation from the school board since he and his wife will be moving out of state. That means that there is a vacant position on the school board, so this serves as the public announcement of that fact. By board policy, this position must be advertised for a minimum of 20 days. We have an application for interested parties to complete, and if there is more than one applicant, the board can review the applications and either make an appointment based upon that, or can decide to interview the applications before making an appointment. With this timeline, we should be able to have a new board member sworn in and seated at the October board meeting.
- AYP Report – Jill Case – We are going to talk about AYP tonight. This is actually part of the Continuous Improvement project we began last year where different schools came and told you what their scores were, they told you what their goals were. Mike Brotherton – What does AYP mean? Jill – AYP stands for Adequate Yearly Progress. AYP is a mandate of the No Child Left Behind Act. It requires annual determination of Adequate Yearly Progress. AYP is determined for schools and for districts. Annual performance targets are set for the year 2013-2014, where federal government and No Child Left Behind say that 100% of all children in reading, writing, math will meet AYP standards. Adequate Yearly Progress is formed based on two years of data. It’s different than the report cards that come in the spring which has four years of data and is basically built on improvement. Our state established the academic targets. There are specific academic targets in English/Language Arts, Writing, and Mathematics. Targets include: participation of 95%; the academic achievement targets are 50% in English/Language Arts and 49% in Mathematics. Which means 50% of students taking English/Language Arts shall meet or exceed and 49% of students taking Mathematics shall meet or exceed. Superintendent Rodden-Nord – Those targets go up each year, correct? Jill – Yes. Another target is attendance, which has to be 93% to meet AYP; finally we must have a graduation rate of 58.9%. Targets, or academic growth, must be met by all students; all students have to have a 50% of higher in Reading/Language Arts, and all subgroups also. That means students with disabilities, English Language Learners, economically disadvantaged, and race and ethnicity. One of the big, big things of No Child Left Behind, and Tom’s going to talk about this later, are achievement gaps. That is the difference between what all students score and what each of the subgroups score. Superintendent Rodden-Nord – I think one other thing to point out, and we have talked about this before with AYP, is there are 42 different indicators for each school and if you fail to meet on one of those then your school, as a whole, would be designated as not making AYP. Jill – One of the reasons that three out of our four schools met AYP this year is because we went back to the 2003 year, particularly at Oaklea Middle School, and said that the number weren’t right and we redid that year.
- Oaklea AYP Overview and Literacy Team Report – Tom Endersby
2003-2004 / 2004/2005 AYP Comparisons – Meets/Exceeds Percentages – Writing
Writing 2003-2004 2004-2005 Population
Grades 5, 7, & 8 59.44% 59.9% Total Students
Grades 5, 7, & 8 54.85% 62.31% Ethnicity (Hispanic)
Grades 5, 7, & 8 29.47% 42.07% Special Education
Math 2003-2004 2004-2005 Population
Grades 5 & 8 75.14% 72.05% Total Students
Grades 5 & 8 59.5% 66.6% Ethnicity (Hispanic)
Grades 5 & 8 27.99% 48.58% Special Education
English/LA 2003-2004 2004-2005 Population
Grade 5 71% 83.9% Total Students
Grade 8 52% 59.8%
Grade 5 28.5% 77.8% Ethnicity (Hispanic)
Grade 8 50% 25%
Grade 5 35% 56.3% Special Education
Grade 8 18% 45%
Math 2003-2004 2004-2005 Population
Grade 5 71% 93.7% Total Students
Grade 8 66% 61.4%
Grade 5 28.5% 95% Ethnicity (Hispanic)
Grade 8 33% 37.5
Grade 5 30% 62.5% Special Education
Grade 8 8% 35%
Oaklea / State Score Comparisons – AYP 03/04 and 04/05 – Meets/Exceeds Percentages.
Reading/Lit 2003-2004 2004-2005 Population
Grade 5 71/75 84/81 Total Students
Grade 8 52/59 60/63
Grade 5 35/42 56/50 Special Education
Grade 8 18/19 45/23
Grade 5 */54 78/62 Ethnicity (Hispanic)
Grade 8 */32 25/36
Grade 5 */65 76/72 Econ. Disadvantaged
Grade 8 */42 49/47
*= Results for a small number of students is not reported. If the total in any group is less than 5, an asterisk is reported instead.
Oaklea / State Score Comparisons – AYP 03/04 and 04/05 – Meets/Exceeds Percentages.
Math 2003-2004 2004-2005 Population
Grade 5 71/79 94/84 Total Students
Grade 8 66/59 61/64
Grade 5 30/47 63/56 Special Education
Grade 8 8/19 35/24
Grade 5 29/60 95/69 Ethnicity (Hispanic)
Grade 8 33/32 38/39
Grade 5 */69 89/76 Econ. Disadvantaged
Grade 8 */42 44/48
* = Results for a small number of students is not reported. If the total in any group is less than 5, an asterisk is reported instead.
Oaklea / State Score Comparisons – AYP 04/05 – Meets/Exceeds Percentages.
Writing 2004-2005 Population
Grade 7 50/39 Total Students
Grade 7 25/8 Special Education
Grade 7 38/20 Ethnicity (Hispanic)
Grade 7 46/25 Econ. Disadvantaged
Oaklea Goals – School Improvement Plan – 2005 Update
- EdLine: 7th grade team pilot project – parent/student online access to student’s grades/work completion/classroom assignments.
- AYP: Demonstrate improvement in meeting/exceeding standards / Achieved SIP Targets in English/Language Arts and Math/Achieved MET status.
- Literacy: Knowledge and competence in reading and writing; using literacy strategies in comprehension in all subjects and grade levels.
- Curriculum Mapping: Reading/Writing/Math.
- District Curriculum Committees: All curriculum areas with ongoing alignment of K-12 district and state standards.
- Safe School Environment/SWIS – 90.6% of the students in 2004-2005 had 0-1 referrals.
- INFORMATION ITEMS
- Financial Report
- Student Count
- FUTURE MEETINGS
- October 24 – School Board Meeting – 6:00 p.m., District Office
- November 28 – School Board Meeting – 6:00 p.m., District Office
- EXECUTIVE SESSION
- ORS 192.660(1)(h) – To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. – Executive Session minutes are not part of this document.
- ORS 192.660(1)(d) – To conduct deliberations with persons designated by the governing body to carry on labor negotiations. – Executive Session minutes are not part of this document.
The meeting adjourned at
Superintendent / Clerk Chair, Board of Directors