JUNCTION CITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS MEETING

WITH BUDGET HEARING

June 26, 2006

 

MINUTES

 

Board of Directors

 

Administrators

Judy Croce, Chair

Mike Bonner, Vice Chair

Jacque Gerdes

Denise Pratt

Randy Trummer

Mike Brotherton

 

Kathleen Rodden-Nord, Superintendent

Wanda McClure, Business Manager

Kathryn Hedrick, High School Principal

Tom Endersby, Oaklea Principal

Amy Lesan, Laurel Principal

 

 

 

 

Staff

Staff

 

Staff and Others

Stephanie White

Jill Case

Chris Meyer

Kate Gillow-Wiles

 

Mike Thoele, Tri-County News

Parent, Jennifer Stephens

 

BUDGET HEARING

 

Chair Croce called the budget hearing to order at 5:52 p.m. and those in attendance said the pledge of allegiance. Chair Croce – This is the last opportunity for public comment on the proposed 2006-07 budget before it is adopted by the Board. Are there any comments? Mike Brotherton – Has the ending fund balance changed from what we expected? Wanda – Yes. Remember, when the budget committee approved the budget, at that point we knew that we would be receiving more money so we adjusted the beginning fund balance to $1.41. I did some projections today; of course we haven’t finalized the last payroll and there are still a lot of bills that are still out there; but it looks like it is going to be between $1.4 and $1.5. Mike Brotherton – What was it at the beginning of this year? Wanda – Approximately $1.25. Mike Brotherton – So it is ending up about the same as it started? Wanda – It’s close, a little bit more. Mike Brotherton – Thanks.

 

 

 

 

 

 

 

 

 

 

Representative Debi Farr – I just came to visit with the board and let you know that I spent a day in your district, coordinated by Jill Case. I started at Laurel Elementary and I had a tour of Laurel and got to see their little red breakfast wagons. From there I went to Territorial and spent some time visiting and got to see their neat garden and their compost pile. From there I went to the high school and got a tour from Kathryn, which took a while because it is so big. We had lunch with the staff. From there I visited Oaklea and visited an incredible geography teacher’s class where I learned more about geography than I think I have ever known. I was very impressed with every school and every teacher. I live in the Bethel part of the district and my kids have always gone to school in Bethel. I have always known that Junction City had great schools, but I had never actually visited the schools until this time, and I was very impressed with what you are doing to help families to be successful by furthering the success of the students. Thank you very much! Also, I think that what you are doing by having an open house for home school families and really reaching out to people who feel they want an alternative form of education for their kids is so admirable, and I hope that you do that again in the fall. I might also add, with the recent decision of the Department of Education has come out with that this alternative form of education to Home Source is going to affect Bethel and 4J and Springfield; I think that you probably made a wise decision when you did, and so did Fern Ridge. You have a huge responsibility to the students that attend school in Junction City and you have to be stewards of public money and I think that you have been doing a great job.

 

 

 

 

A MOTION WAS MADE BY DIRECTOR PRATT SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE CONSENT AGENDA AS AMENDED. The motion was APPROVED unanimously by those board members present.

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR BROTHERTON, TO APPROVE THE PARENTING LEAVE OF ABSENCE FOR MICHELLE STECHELIN, TEACHER AT LAUREL ELEMENTARY SCHOOL, BEGINNING SEPTEMBER 7, 2006 AND RETURNING DECEMBER 1, 2006, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

Jacque – I think it would be silly to not have the PE teacher at Laurel because of $300. I would like to see the board pick up the rest of the money. Wanda – You don’t have to act to use the general fund to pay the PE teacher at the .6 level, you just have to direct me by consensus to do so. Jacque – How much would it cost to make him one more day per week? Wanda – Each day a week would be worth $12,000 - $13,000 more; so if you wanted to give him two more days a week, it would be about $25,000 more per year. Jacque – I would really like to talk about this more next year. Amy Lesan – It is a priority for me, and the staff to have this in the budget for the following year. Denise – Can we just tell you that we don’t want this PE position to be funded at anything less than the .6 level? Wanda – Yes.

Mike Brotherton – Is this the budget without the SRO? Chair Croce – I believe it is. Mike Bonner – I met with Chris Meyer this week, along with the alarm company, and we looked at a couple of different security systems. This is a system that is going to be able to grow with the school. It is also a portable system so it can be moved to another school. Randy Trummer – By portable does that mean that it will use the existing infrastructure? Chris – It will be tied in to that. Mike Bonner – It’s hardwired. Randy – I know that, but have we done an evaluation the impact of the network infrastructure on putting this on top of it? Chris – I don’t know. Superintendent Rodden-Nord – It will be important to have Howard look at the RFP before it before you put it out to get bids to make sure that the specs are something that he is in agreement with, or can support. Randy – I would very much like a copy of the RFP as well. Mike Brotherton – Why wouldn’t you use a wireless network for this? Mike Bonner – This is only one of the products that we looked at, they are going to look into other systems. Chris Meyer – The systems we are looking into are within the budget we have. The wireless would have been considerably more. What we are looking at is hardwired, but it is a build able system so we don’t have to keep purchasing more drivers and stuff like that, we just add cameras to the existing system.

 

Wanda – Before you act on this, there is a little change to Resolution 10 and 11. The total should be $17,553,542. Also, the fund number for Debt Services should be 450. Mike Brotherton – What was the contingency last year? Wanda - $525,000. Mike Brotherton – What should the minimum be for that account? Wanda – Before we started transferring, we needed more. This year, if you didn’t count the salary and benefit increases that we put into the contingency to begin with, we’d be transferring $260,000 of unanticipated expenditures. I am thinking $450,000 - $500,000. Mike Brotherton – The $331,000 going to special funds, what is that for? Wanda – Those are the transfers into the textbook, maintenance, and technology funds. Mike Brotherton – That is adding to funds that have already been created? Superintendent Rodden-Nord – Yes, they have been in place three years. Mike Brotherton – What would be the balance in these funds if we made these transfers? Randy – Technology would be about $105,000. Wanda – There is a lot less in the technology fund. Superintendent Rodden-Nord – What we are trying to do in the textbooks, Mike, there is a balance in there of about $60,000. The year after this upcoming one, we have a language arts adoption, so we need to purchase language arts materials, K-12, and that is going to cost a lot more than $100,000 so we are positioning ourselves to have the funds available to be able to do that. Mike Brotherton – What does an SRO cost? Superintendent Rodden-Nord – I don’t know, I have not had those conversations with the Chief. Denise – I think it was about $77,000. Jacque – If we adopt this budget and next year we have these burning desires to spend this one-time money on something we didn’t budget for, what would happen? Wanda – Well that happened this year. The board met and decided to spend money on athletic transportation, it was not in the budget, and the board decided to direct me to make the expenditure and then make a transfer from the contingency; so that is the process. Superintendent Rodden-Nord – I think this is a really important conversation to have with all of the stakeholders involved, including parents and staff, can weigh in on. It is going to be important to put all of the items out there on a priority list. Denise – Is this something where we could do a work session in the fall and discuss our priorities and what we would like to see in the next budget? Superintendent Rodden-Nord – Absolutely. I think it would be interesting to hear the public’s input. Mike Brotherton – In talking with people I have heard that we need to spend more money at the middle school level teaching our kids that there are dangers out there, things that they should be aware of. We had a case here recently where we had one of our students get killed and there was a whole list of things that they did that was ridiculously stupid, and this was the end result. The SRO is looking at kids from the elementary school all the way to the 12 th grade. What we are saying is that the SRO isn’t that important. Mike Bonner – We can’t just look at what we can do next year. With an SRO, we are looking at a city employee and they need to know that they are being hired for three to four years; we need to look at the next several years, not just one year at a time. Superintendent Rodden-Nord – I think these are great topics of discussion for a work session, which we will schedule this fall.

 

A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR PRATT, TO APPROVE BUDGET RESOLUTIONS 2006-07 # 10, 11, AND 12, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER, TO APPROVE RESOLUTION 2005-06 #13 – ADJUSTING THE APPROPRIATIONS IN GENERAL FUND, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

Chair Croce – Is there any discussion on D or E? I am going to group them together for approval.

 

 

 

A MOTION WAS MADE BY DIRECTOR BONNER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE ALTERNATIVE EDUCATION PROGRAMS FOR 2006-07, AND TO APPROVE CRAMER AND GILES AS INSURANCE CARRIERS FOR 2006-07, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE RETIREMENT OF PAUL BREESE, SCIENCE TEACHER AT JUNCTION CITY HIGH SCHOOL, EFFECTIVE SEPTEMBER 1, 2006 AND WORK BACK EFFECTIVE SEPTEMBER 2, 2206 THROUGH THE END OF THE 2006-07 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED 4-2 with Directors Bonner and Brotherton voting no.

 

 

 

 

 

 

 

 

Mike Brotherton – I am very puzzled by this whole concept of temporary as opposed to permanent. This agenda shows temporary people and it goes back to my original philosophical question of what’s important to us? Originally, temporary was because we didn’t want to have to deal with RIFFING people, but when we are hiring people, it’s like a jigsaw puzzle of who’s temporary and who’s not. Superintendent Rodden-Nord – On item G-M, I see two of them that are listed as temporary. L – Approve the hiring of Jeremy Long – that is the position that would be temporary because it’s available while Sherrene Kulm was granted a transfer into a .5 position that is funded through grant funds; that’s why that one is temporary. We have to save a full-time spot for Sherrene and that is why Jeremy’s position is temporary. G – the hiring of Rebecca Carmichael – that is more along the lines of what you are talking about, Mike. This would be Rebecca’s third year being a TAG specialist for the district. This is a program that we added and it’s been an enhancement and I think it is reasonable to ask the question, for how long do we keep this temporary, and when does the board decide that this program is here to stay? Jacque – And you are saying that we should talk about it under discussion items? Superintendent Rodden-Nord – My preference would be to go ahead and approve them and then we can look at the temporary ones in the discussion part. Mike Brotherton – That’s what we tried to do a couple of months ago and this is all we get now. Superintendent Rodden-Nord – Discussion item B is where we will discuss the temporary positions.

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR BONNER, TO APPROVE ACTION ITEMS G-M, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE ACTION ITEMS N AND O, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

 

 

 

 

 

Mike Brotherton – Why are they temporary? Superintendent Rodden-Nord – Debbie Adams is temporary because part of the funding for the music position at Laurel is grange funds. Amy Lesan – Ann is temporary because she filled Cat’s position and Cat’s position is grant funded. Jacque – And Liz’s position is grant funded? Superintendent Rodden-Nord – I thought that was the class size reduction position, but it is not. This is the extra elementary position that the board approved for this year to reduce class sizes, but it is general funded. Jill Case – Class size reduction grants are always supplemental to our general fund expenditures. So, saying that we could automatically hire a class size reduction from a grant would be inappropriate at this time; the grant hasn’t been written. It could be assumed that we could do that but we have to be careful how we use those terms because we have to prove in the audit next month that we supplement, we don’t supplant. Mike Brotherton – Can’t we have the discussion about the temporary employees before we approve the hiring of all these employees? Superintendent Rodden-Nord – It doesn’t matter to me. Mike Brotherton – Never mind, let’s move on. Superintendent Rodden-Nord – T is the reading program. Jill – That is Title I funded. Federal grant funding for Title I programs runs through September 30 th. We try to budget each year, $5,000 - $6,000 to provide summer school to Title I students. The way that works is it’s a first come first serve basis for Title I students. If we would have cases where after all the Title I kids had a chance, then we could offer it to all students. This is something we would like to do more and more and open it up to all students. We have to gauge each summer, how long we do this, according to the fund we have available.

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE ACTION ITEMS P-V, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

Superintendent Rodden-Nord – I am asking for the board to extend my contract, by a year, so that I will continue to have a rolling three year contract.

 

A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR GERDES, TO APPROVE A ONE-YEAR EXTENSION TO THE SUPERINTENDENT’S CONTRACT DURATION, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

Superintendent Rodden-Nord – These were both discussed at the last board meeting. Denise Pratt – Do we have a policy that covers reading materials? I know that Mike Tucker has a real issue about some things that some of the students have been asked to read that he felt were not appropriate. Superintendent Rodden-Nord – The supplemental things that teachers use in their classrooms should have been approved by the state of Oregon. I think, generally speaking, teachers have a syllabus where they specify what materials the kids will be reading and parents have the options of opting out and having their child do another selection.

 

A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR BONNER, TO APPROVE POLICIES KG – COMMUNITY USE OF SCHOOL FACILITIES, AND IIABB – USE OF FEATURE FILMS, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER TO CLOSE NOMINATIONS AND CAST A VOTE FOR MIKE BONNER FOR CHAIR 2006-07. The motion for Mike Bonner was APPROVED unanimously by those board members present. Mike Bonner will serve as chair for 2006-07 school year.

 

Randy Trummer was nominated for the office of Vice-Chair. A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR PRATT, TO CLOSE NOMINATIONS AND CAST A UNANIMOUS VOTE FOR RANDY TRUMMER FOR VICE-CHAIR. The motion was APPROVED unanimously by those board members present. Randy Trummer will serve as Vice-Chair for the 2006-07 school year.

 

 

 

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO MOVE DISCUSSION ITEM B – TEMPORARY TEACHER LIST FOR 2006-07, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.

 

A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR GERDES, TO APPROVE MOVING THE .50 TAG COORDINATOR (REBECCA CARMICHAEL), 1.0 LAUREL CLASSROOM TEACHER (LIZ DELIKAT), 1.0 HIGH SCHOOL COUNSELOR (TBD), .33 DRAMA TEACHER (KRISTI STAHL), AND .50 AT LAUREL (ANN EDWARDS) FROM TEMPORARY TO REGULAR POSITIONS. The motion was APPROVED unanimously by those board members present.

 

 

 

Adjourn at 9:20 p.m.

 

X.   EXECUTIVE SESSION – ORS 192.660 (1)(d) – To conduct deliberations with persons designated by the governing body to carry on labor negotiations. – Executive Session minutes are not part of this document. The Board will be going back into open session.

 

XI.   Approve Confidential contract proposal for 2006-08

 

A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE THE CONFIDENTIAL AGREEMENT PROPOSAL FOR 2006-08, AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

 

 

 

                                

Superintendent/Clerk             Chair, Board of Directors