JUNCTION CITY SCHOOL DISTRICT
BOARD OF DIRECTORS MEETING
WITH BUDGET HEARING
June 26, 2006
Board of Directors
Judy Croce, Chair
Mike Bonner, Vice Chair
Kathleen Rodden-Nord, Superintendent
Wanda McClure, Business Manager
Kathryn Hedrick, High School Principal
Tom Endersby, Oaklea Principal
Amy Lesan, Laurel Principal
Staff and Others
Mike Thoele, Tri-County News
Parent, Jennifer Stephens
Chair Croce called the budget hearing to order at 5:52 p.m. and those in attendance said the pledge of allegiance. Chair Croce – This is the last opportunity for public comment on the proposed 2006-07 budget before it is adopted by the Board. Are there any comments? Mike Brotherton – Has the ending fund balance changed from what we expected? Wanda – Yes. Remember, when the budget committee approved the budget, at that point we knew that we would be receiving more money so we adjusted the beginning fund balance to $1.41. I did some projections today; of course we haven’t finalized the last payroll and there are still a lot of bills that are still out there; but it looks like it is going to be between $1.4 and $1.5. Mike Brotherton – What was it at the beginning of this year? Wanda – Approximately $1.25. Mike Brotherton – So it is ending up about the same as it started? Wanda – It’s close, a little bit more. Mike Brotherton – Thanks.
- CALL TO ORDER/PLEDGE OF ALLEGIANCE – Chair Croce called the meeting to order at 5:55 p.m. The Pledge of Allegiance was already done prior to the Budget Hearing.
- AGENDA REVIEW – There was an addendum: VII Action Items A – Consent Agenda 14 – Approve parenting leave of absence for Michelle Stechelin, teacher at Laurel Elementary, beginning September 7, 2006 and returning December 1, 2006; C – Approve Resolution 2005-06 #13 – Adjusting Appropriations in General Fund; O – Approve the hiring of Cody Johnson as 1.0 FTE advanced mathematics teacher at Junction City High School, begging the 2006-07 school year; and U – Approve hiring of Beau Dussell as temporary 1.0 FTE 4 th grade teacher at Laurel Elementary, beginning the 2006-07 school year. Item X – Executive Session under ORS 192.660 (1)(d) was added, and Action Item W – Approve Confidential contract proposal for 2006-09 was moved to the end of the agenda to Item XI.
- Gifts to the District – Chair Croce read the list of donations and thanked those who donated. List attached to the official minutes in the district office.
- Laurel School Community – Superintendent Rodden-Nord – As you may remember, last spring the Long Tom Grange responded to a funding request made by a Laurel staff member in order to fund a part-time PE teacher at Laurel for this year. There were some delays in finding just the right person, but eventually, Dan Baumann was hired and quickly has become a beloved addition to the staff. There are some grange funds remaining to fund a part-time PE teacher for Laurel for next year, but not content to let go of something that they had come to value greatly, an eager group of Laurel teachers and students crafted an amazing fundraiser to raise funds to maintain the PE position at the .6 FTE level next year. The fundraiser, which seems to be something that media specialist Rebecca Smith might have cooked up, involved all Laurel students brining in their piggy banks, pennies, chore money, and allowances to feed some piggy banks in the Laurel media center to raise money to help fund a PE specialist at Laurel next year. The kids fed the banks for the teacher or staff member that they would most like to see kiss a pig. In a very short time, the kids raised over $1,700! On the last day of school, a farmer from Monroe brought a selection of pigs to Laurel park for kissing. All told, more than 10 Laurel staff members (and one District Office staff member) kissed a pig for a great cause. With the money they raised, and what remains of the grange funds, Laurel is only about $300 shy of reaching their goal to fund a .6 FTE PE specialist for the 2006-07 school year! Amy – I think it was a wonderful community event; the community really came together. The media came out and we got coverage in the Register Guard. I would love to be able to say that we made enough money, but that is not the case. Jacque – How much do we need to keep Dan at the current rate? Amy – Approximately $300 - $400. Jacque – Can you come up with that money in your budget? Amy – Not very easily, Laurel is pretty budgeted. Jacque – I would like to move this to a discussion item before we approve the budget.
- Maxine Hayes Tribute – Superintendent Rodden-Nord – Finally, I wanted to offer a tribute to an amazing woman, and a true icon in our community, who passed away this weekend. A strong, vocal advocate for education, Maxine Hayes came to Junction City as the basketball coach’s wife with a small farm business on the side – just to stay for a short while…that was over 50 years ago. In the years since, Maxine was a strong supporter of education and local businesses and provided countless hours and immeasurable service to our community. She served on the Chamber of Commerce board many times, was actively involved with Soroptimists, and was BPW International president. She currently was the chair of the Education Together Foundation holding her last ET meeting the day before she completed her medical tests. Always a supporter of our schools and athletic programs, Maxine and her husband Ken attended many sports auctions, athletic events, and all three of their children were educated here. Known for her razor sharp wit and outstanding speaking ability, Maxine could turn an ordinary meeting into an entertaining event. Maxine was always a class act, and there will never be anyone like her. Her service will be held tomorrow morning at 10:00 a.m. at the Junction City High School large gym, with a gathering to follow in the cafeteria.
- DISTRICT UPDATE – Superintendent Rodden-Nord – The school year ended with a variety of celebrations besides the Laurel kiss-a-pig event. Unfortunately, I missed my chance to kiss a pig, but really enjoyed the end of the year celebration assembly that took place at Territorial at the same time. I was especially touched by departing fifth grader Jenna Wiser’s essay presentation entitled, “All I ever really needed to know I learned at Territorial”. Jenna’s essay really captured the many, many characteristics that make Territorial the small school with a big heart. Both the eighth grade recognition and the high school graduation ceremonies went beautifully, were extremely well attended, and showcased the achievements and talents of so many students. Jacque – What percentage of students entering high school in grade 9 graduate? Kathryn – I couldn’t tell you off the top of my head, but I can get those numbers to you. Mike Bonner – It would be interesting to see the data for K-12 as well. Jill Case – That data is also in the state reports.
- TEACHERS’ ASSOCIATION REPORT – Kate Gillow-Wiles – Denise had asked me to read a poem that I had shared with her, but seeing how big the agenda is, I think I will wait until next time. Quite a few teachers are going to conferences and workshops this summer. JCEA has been providing some funding and they are going to Bridges through District funding. I haven’t seen this many requests for money for workshops before; it’s kind of exciting. I just wanted to go over a couple of things that have happened over my years here. They aren’t the things that I am trying to deliberately teach, it’s the stuff that goes around it. This year one student in my math class found out that it was my birthday and he told me that he had a project that he had to do for another class and asked that when he finished a certain portion of his math if he could go out in the hall and work on this project. He told me that he had to interview each of the kids in the class one by one. Everyone went out one at a time; they were very good and very quiet. When the last kid came in, this student followed with a birthday card signed by everyone in the class. We don’t directly teach that kind of thoughtfulness, but it is so nice when it happens. A couple of years ago I had a young man who would not call me by Mrs. Gillow-Wiles, it was always Kate. I told him that he was supposed to call his teachers by their whole name. He told me that he always calls his friends by their first name. I had another kid that I hadn’t seen in three years call me from Washington to let me know that she had had a baby girl, and just to say hi and tell me how much she appreciated going to school here. I really wanted to say thank you to the Board because you enable this to happen for the kids; you make a difference. Denise – Kate and Kathleen and I have met twice now to try to open up the dialogue between the association and the District/Board and I want to say publicly how much I appreciate Kate’s openness and her friendliness and her obvious desire to have a different climate.
- PUBLIC COMMENT ON NON-AGENDA ITEMS – Jennifer Stephens – I am here to request that the District sign a contract with Home Source because it’s a program that meets the needs and wants of our children. Chair Croce – That is on the agenda, under the action item E to approve alternative education placements. Home Source may not be on that list, but this discussion item is on the agenda. Ms. Stephens – I was reading what you were offering for the alternative education programs and these are for the students who are not able to succeed in standard education and home schooled students are not always under that heading. Chair Croce – State law for alternative education says that it is the District’s responsibility to place a student; it’s not parent choice. Ms. Stephens – I understand that. I was also wanting Home Source to be an option, not just the ones that you guys place children in but ones that parents can choose as an option. Mike Bonner – That is they key word, choice. Chair Croce – The state law states that Districts will evaluate and choose alternative education placements for the students in their District. It isn’t the parent’s choice to put their student in these programs; it is the decision of the District in correlation with the parents. Ms. Stephens – There are things that Home Source offers that no other place offers for children, so what can the parents of Junction City do to be able to access that again? Mike Bonner – There are many things here at our schools that can be accessed with our enrichment program. There are different sports that they can participate in, and there is core curriculum that they can participate in. Ms. Stephens – And I looked into all of those things. I have nine children and four of them are full-time home schooled students. I have placed a couple of them in public school this year and all of my foster children attend public school here. Those classes are filled very quickly, there is a waiting list, and with the core classes they are five days a week and somebody that has as many children as I have there is no way that I can over here five days a week, every single day. I have five foster kids and between counseling and housecleaning and other things, I feel like I am being forced to choose between my children and my foster kids and this year I chose my foster kids. Mike Bonner – You did make a choice, you chose to take your kids out of public school and home school them. You took them out of the public school arena, by choice. Ms. Stephens – Most of my kids have never gone to public school. I chose to move to Junction City because we wanted to be foster parents and Junction City School District is the only school district I feel comfortable working with. When we moved back here it was for the purpose that if I am going to have foster kids, I want them in an environment where it is loving, nurturing, and educational, and I haven’t found the level of love and kindness and compassion in any other school district than this one, so that is why we chose to move out here in the first place. Mike Bonner – I applaud you for that, but we have to look out for the best interest of every other student in this District, not just the students who are home schooled. The alternative education is for kids who are not succeeding here and it ranges anywhere from full-time to part-time, crossing back and forth. Home Source is not an alternative education, it is a choice. Ms. Stephens – What I want to know is why did you guys take that choice away from us? Mike Bonner – It was the state, and the funding. Jacque – In a way that Home Source was on this list before, it was across the board, parents could just go to Home Source and plug into the classes and Junction City would pay for that, but then we found out from the state that that wasn’t necessarily the right use of the alternative education money. Superintendent Rodden-Nord – We didn’t take Home Source off of our list, or remove that choice, it was never an approved program for Junction City. It was operated to the degree that Junction City School District home schoolers could register for Home Source through the Bethel School District and Bethel took responsibility for them and took 20% of the funding and then Home Source took the 80%. About this time last year the state issued a decision that said that districts would no longer be able to take non-resident students and run them through this program. Each district was responsible for making those placement decisions for their own children. We spent a lot of time investigating this and trying to become well educated and certainly understood that for people who have used Home Source that this was disappointing. In really understanding the statutory requirements, the law that governs school districts on alternative education decisions, it became real clear that it is a district placement decision. Those placement decisions are made by the district for kids that are students here, not home schoolers, they are students who have participated in the public school program and for a variety of reasons it doesn’t work for them and at that point in time then there is a conversation with the parents and the educators to look at alternatives. That is the way that I understand the statute. There is also a tremendous, time-consuming, burden on a district to approve these programs and I wanted to be very thoughtful in this and check with the state and they said that the district does not have an obligation to consider every program or to evaluate every program because it is such a time-consuming process. The statutory mandate, our obligation is to students that are being expelled; we have to make sure that we offer an alternative to those kids. We are accepting a lot of liability when we enter into a contract with an alternative education provider. We have to be very careful that for every single child that is the right placement, that their curriculum is in alignment with district curriculum, that they have done criminal records checks, that kids take the required assessments, that when I am signing my name on the line and sending it to the state, I am giving them my word that these are classes that meet our standards. For Home Source I think the case could be made for some of the classes and for others it would have been difficult to do so. When we talked to Home Source last summer we had offered to enter into a contract that allowed for us to make individual placements according to the criteria that I just shared and for core classes, for classes that we believe are part of Junction City curriculum, what we are offering to public school students. What it is that we are being asked to funnel public funds from the state through our district to Home Source for kids to take a variety of things and we need to be able to manage that. Mike Bonner – They turned down our contract offer. Ms. Stephens – They thought that home schoolers should get total free choice and somebody did take the time to go through every single class and show how it is in alignment with what Oregon requires. I put all four of my children in public school, three of which had never seen public school before. My one son went to the middle school and lasted about a month and a half and it was not a very pleasant experience for him. The rest of them did ok, but he didn’t. He still has issues from attending there. Are we supposed to leave him there until he was hurt badly enough that he started doing the things that are required in order to get him an alternative placement? I love him and I don’t want that for him. Superintendent Rodden-Nord – I understand what you are saying and I think what we have been asked to do as a district is to have more of a blanket, open door, anybody wants to go, we sign off and away they go, and that is just not something that we can do. Ms. Stephens – Is there a way to come up with a compromise? Mike Bonner – I think we tried that and they turned it down. Ms. Stephens – I understand, and there are a lot of parents still calling Home Source and telling them that they are willing to go with what Junction City is asking. Mike Bonner – We had an open house to show what our schools had to offer for home schooled students, every home school student was sent a letter to come meet with the principal, and not one showed up. Ms. Stephens – Because like I said either the core classes are five days a week, then you might as well have your kid in public school, or there is a waiting list to get on activities. Mike Bonner – Again, you made the choice to pull your children out of the public school setting, personally for me that is where it ended. If you, as a parent, pull your kid out of school, then you need to pay for your child to go somewhere else. Ms. Stephens – I would gladly pay for them to go to Home Source, but they said that because it is public education they cannot take money for it. Superintendent Rodden-Nord – I know that we can accept tuition from a non-resident student who chooses to go to school here, so I do think there are some provisions that might allow for them to do it. I think that it is a philosophical position that they are taking and that is certainly their prerogative to do that. The way it has been presented to us, or requested of our district, it’s not possible to approve Home Source as an alt ed program in the manner that it has been proposed. Jacque – If everybody were to sit down, the administration, schools, Home Source, the family and say, “here is what works for my kid and here is what doesn’t work. Here is the part where I want to home school but I can’t home school in this area.” What kinds of options do we have through the school district? If we don’t have those options through the school district and they are part of the state core curriculum, would Home Source then be an option? Or is it still because of the way Home Source is set up, that is not an option? Superintendent Rodden-Nord – The state is continuing to study the whole issue of alt ed programs and I know that they just recently changed their funding formula for alt ed programs that serve home schoolers. What I have heard from the Department of Education is that they are continuing to revise their administrative rules; they recognize that this is a burden on parents that are trying to have their kids educated according to their hopes and dreams. It’s a big burden on districts to try to sort through all of the requirements. I would like for the state to say that they are the sanctioner of alt ed programs, anybody who wants to be approved, goes through the state, and they have the content standards, and they have the staff evaluate the programs and classes, and the home school families would come to the state to make application at attend Home Source and leave the districts out of it. Denise – Please understand that the risk and liability to this district if we make a mistake is huge. Ms. Stephens – How can Home Source be some kind of a liability? The parents are there the whole time and are responsible to make sure nothing happens to their own children. How does that fall back on Junction City if something happens at Home Source? Superintendent Rodden-Nord – That is what the law states. If we are placing a child, we are responsible for them. If we are asking the state for money to educate that child, we are responsible for them. It’s asking a lot of a district that is trying to educate the kids that are here to then also be responsible for these kids that are home schooled. Ms. Stephens – My son was damaged going to middle school here and I wrote e-mails to everyone; I believe I sent it to everybody on the board too, asking where the responsibility is. The only response I received back was “that’s just the way things are”. What happened to him could have been prevented; there were aides standing right there and no one did anything. I understand that things happen and kids can be evil. You can’t take the position that it is our responsibility to take care of the kids and that you don’t feel that Home Source is responsible up to your standards. Superintendent Rodden-Nord – That is not what I am saying. What I am saying is the laws tells districts to approve programs and for the districts to make decisions to place students who aren’t succeeding there and it is an onerous process to evaluate each of those programs and to offer those assurances, and we are responsible. Jacque – Not only are we responsible for the child’s safety, we are also responsible to choose a program that fits the state guidelines. I did not receive a copy of your e-mail, Jennifer, and I would like to see that if you could forward it to me. Mike Brotherton – What we are talking about is private education. If you choose to send your son or daughter to Marist, that is fine, but you are going to have to pay for it. If you choose to send to Home Source, or somewhere else, then technically you should have to pay for that too. What we are talking about here is alternative ed, this is where we feel that the kids we have can go for more help. It’s not the parent coming to us telling us where they want their kids to go. What you are wanting is public education money to teach your kids in Home Source. This is not what the programs is about. Ms. Stephens – This is the first I heard about tuition, so I think I will explore that a little more. Superintendent Rodden-Nord – I can ask Stephanie to mail you a copy of our policy, which references the statutes that allow for districts or programs to charge tuition. That is their conversation to have, I am not saying that they should do or will do, but it is an option from my understanding.
Representative Debi Farr – I just came to visit with the board and let you know that I spent a day in your district, coordinated by Jill Case. I started at Laurel Elementary and I had a tour of Laurel and got to see their little red breakfast wagons. From there I went to Territorial and spent some time visiting and got to see their neat garden and their compost pile. From there I went to the high school and got a tour from Kathryn, which took a while because it is so big. We had lunch with the staff. From there I visited Oaklea and visited an incredible geography teacher’s class where I learned more about geography than I think I have ever known. I was very impressed with every school and every teacher. I live in the Bethel part of the district and my kids have always gone to school in Bethel. I have always known that Junction City had great schools, but I had never actually visited the schools until this time, and I was very impressed with what you are doing to help families to be successful by furthering the success of the students. Thank you very much! Also, I think that what you are doing by having an open house for home school families and really reaching out to people who feel they want an alternative form of education for their kids is so admirable, and I hope that you do that again in the fall. I might also add, with the recent decision of the Department of Education has come out with that this alternative form of education to Home Source is going to affect Bethel and 4J and Springfield; I think that you probably made a wise decision when you did, and so did Fern Ridge. You have a huge responsibility to the students that attend school in Junction City and you have to be stewards of public money and I think that you have been doing a great job.
- Consent Agenda – Jacque – Asked to pull 14 out of the consent agenda for discussion. Mike Bonner – I have a comment on 13 – What a great loss! We are losing a great teacher and a great sense of humor.
- Approve Board meeting minutes of May 22, and special Board meeting minutes of May 30
- Approve Resolution 2006-07 #1 – Appointing Attorneys of Record
- Approve Resolution 2006-07 #2 – Appointing Auditors of Record
- Approve Resolution 2006-07 #3 – Designating Newspaper for Official Usage
- Approve Resolution 2006-07 #4 – Payment of Bills
- Approve Resolution 2006-07 #5 – Designating Financial Institutions for Borrowing, Saving, and Depositing of District Finances
- Approve Resolution 2006-07 #6 – Designating Kathleen Rodden-Nord, Superintendent / Clerk, and Wanda McClure, Business Manager, as Custodians of District Funds
- Approve Resolution 2006-07 #7 – Appointing the Superintendent / Clerk to be the Executive Officer for the Board of Directors
- Approve Resolution 2006-07 #8 – Interfund Loans
- Approve Resolution 2006-07 #9 – Setting Meeting Times, Dates, and Location
- Approve resignation of Sara Prechtel, Speech Language Path., effective the end of the 2005-06 school year
- Approve resignation of Sarah Remington, Speech Language Pathologist, effective the end of the 2005-06 school year
- Approve retirement of Mark Schroeder, teacher at Oaklea Middle School, effective the end of the 2005-06 school year
A MOTION WAS MADE BY DIRECTOR PRATT SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE CONSENT AGENDA AS AMENDED. The motion was APPROVED unanimously by those board members present.
- Approve parenting leave of absence for Michelle Stechelin, teacher at Laurel Elementary School, beginning September 7, 2006 and returning December 1, 2006 – Superintendent Rodden-Nord – We just got an e-mail today from Michelle Stechelin. She has been teaching third grade at Laurel and I wasn’t entirely surprised by the e-mail because you can tell that she is about ready to give birth. She is asking for the board to approve a parenting leave of absence, which is something that she is eligible for through FMLA and OFLA and our policies are that people can use their accrued paid leave to cover that until the point that they max out and then the remainder would be unpaid. Jacque – Would Laurel then look for a long-term sub? Amy – We already have a sub in mind.
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR BROTHERTON, TO APPROVE THE PARENTING LEAVE OF ABSENCE FOR MICHELLE STECHELIN, TEACHER AT LAUREL ELEMENTARY SCHOOL, BEGINNING SEPTEMBER 7, 2006 AND RETURNING DECEMBER 1, 2006, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve Budget Resolutions
- Approve Resolution 2006-07 #10 – Adopting the 2006-07 Budget
- Approve Resolution 2006-07 #11 – 2006-07 Budget Appropriations
- Approve Resolution 2006-07 #12 – Levying the 2006-07 Ad Valorem Taxes
Jacque – I think it would be silly to not have the PE teacher at Laurel because of $300. I would like to see the board pick up the rest of the money. Wanda – You don’t have to act to use the general fund to pay the PE teacher at the .6 level, you just have to direct me by consensus to do so. Jacque – How much would it cost to make him one more day per week? Wanda – Each day a week would be worth $12,000 - $13,000 more; so if you wanted to give him two more days a week, it would be about $25,000 more per year. Jacque – I would really like to talk about this more next year. Amy Lesan – It is a priority for me, and the staff to have this in the budget for the following year. Denise – Can we just tell you that we don’t want this PE position to be funded at anything less than the .6 level? Wanda – Yes.
Mike Brotherton – Is this the budget without the SRO? Chair Croce – I believe it is. Mike Bonner – I met with Chris Meyer this week, along with the alarm company, and we looked at a couple of different security systems. This is a system that is going to be able to grow with the school. It is also a portable system so it can be moved to another school. Randy Trummer – By portable does that mean that it will use the existing infrastructure? Chris – It will be tied in to that. Mike Bonner – It’s hardwired. Randy – I know that, but have we done an evaluation the impact of the network infrastructure on putting this on top of it? Chris – I don’t know. Superintendent Rodden-Nord – It will be important to have Howard look at the RFP before it before you put it out to get bids to make sure that the specs are something that he is in agreement with, or can support. Randy – I would very much like a copy of the RFP as well. Mike Brotherton – Why wouldn’t you use a wireless network for this? Mike Bonner – This is only one of the products that we looked at, they are going to look into other systems. Chris Meyer – The systems we are looking into are within the budget we have. The wireless would have been considerably more. What we are looking at is hardwired, but it is a build able system so we don’t have to keep purchasing more drivers and stuff like that, we just add cameras to the existing system.
Wanda – Before you act on this, there is a little change to Resolution 10 and 11. The total should be $17,553,542. Also, the fund number for Debt Services should be 450. Mike Brotherton – What was the contingency last year? Wanda - $525,000. Mike Brotherton – What should the minimum be for that account? Wanda – Before we started transferring, we needed more. This year, if you didn’t count the salary and benefit increases that we put into the contingency to begin with, we’d be transferring $260,000 of unanticipated expenditures. I am thinking $450,000 - $500,000. Mike Brotherton – The $331,000 going to special funds, what is that for? Wanda – Those are the transfers into the textbook, maintenance, and technology funds. Mike Brotherton – That is adding to funds that have already been created? Superintendent Rodden-Nord – Yes, they have been in place three years. Mike Brotherton – What would be the balance in these funds if we made these transfers? Randy – Technology would be about $105,000. Wanda – There is a lot less in the technology fund. Superintendent Rodden-Nord – What we are trying to do in the textbooks, Mike, there is a balance in there of about $60,000. The year after this upcoming one, we have a language arts adoption, so we need to purchase language arts materials, K-12, and that is going to cost a lot more than $100,000 so we are positioning ourselves to have the funds available to be able to do that. Mike Brotherton – What does an SRO cost? Superintendent Rodden-Nord – I don’t know, I have not had those conversations with the Chief. Denise – I think it was about $77,000. Jacque – If we adopt this budget and next year we have these burning desires to spend this one-time money on something we didn’t budget for, what would happen? Wanda – Well that happened this year. The board met and decided to spend money on athletic transportation, it was not in the budget, and the board decided to direct me to make the expenditure and then make a transfer from the contingency; so that is the process. Superintendent Rodden-Nord – I think this is a really important conversation to have with all of the stakeholders involved, including parents and staff, can weigh in on. It is going to be important to put all of the items out there on a priority list. Denise – Is this something where we could do a work session in the fall and discuss our priorities and what we would like to see in the next budget? Superintendent Rodden-Nord – Absolutely. I think it would be interesting to hear the public’s input. Mike Brotherton – In talking with people I have heard that we need to spend more money at the middle school level teaching our kids that there are dangers out there, things that they should be aware of. We had a case here recently where we had one of our students get killed and there was a whole list of things that they did that was ridiculously stupid, and this was the end result. The SRO is looking at kids from the elementary school all the way to the 12 th grade. What we are saying is that the SRO isn’t that important. Mike Bonner – We can’t just look at what we can do next year. With an SRO, we are looking at a city employee and they need to know that they are being hired for three to four years; we need to look at the next several years, not just one year at a time. Superintendent Rodden-Nord – I think these are great topics of discussion for a work session, which we will schedule this fall.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR PRATT, TO APPROVE BUDGET RESOLUTIONS 2006-07 # 10, 11, AND 12, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve Resolution 2005-06 #13 – Adjusting Appropriations in General Fund – Wanda – This is for the year that we are just finishing this week and as we come to the end of this year we see a need to transfer some money from the contingency to instruction and support services. Part of that is because last year when we put our budget together we were in the middle of negotiations with the licensed group and had not settled with the administrators. So the money for salary and benefits for those two groups was budgeted in the contingency. Now we are moving that money from the contingency to instruction and support services. In addition to that, I found that we have overspent for special ed tuition in the amount of $85,000. Also, special ed transportation, which goes right along with the tuition, in the amount of $75,000 over what we had budgeted. The other part of that is $35,000 for the athletic transportation, that is something that you had approved prior and this is just moving that to the support services to pay for that. Randy – Can you describe how this will affect the Maintenance of Effort? Superintendent Rodden-Nord – Maintenance of Effort is a requirement that the federal government put on school districts that says whatever you spend in one year to serve your special ed students, you must maintain that level of expenditures, except under very limited circumstances. Mike Bonner – Next year we will have to spend this amount again? Superintendent Rodden-Nord – Yes, it’s a total amount we have to spend in special ed, but we can never go backward.
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER, TO APPROVE RESOLUTION 2005-06 #13 – ADJUSTING THE APPROPRIATIONS IN GENERAL FUND, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Chair Croce – Is there any discussion on D or E? I am going to group them together for approval.
- Approve Cramer and Giles as insurance carrier for 2006-07
- Approve alternative education programs for 2006-07 – Superintendent Rodden-Nord – This is that memo that I sent the Board that declares that annually the Board needs to review the administration’s recommendations for alternative education programs to approve for us to place students in who aren’t succeeding here. These are the programs that we sent out a an application to and have had good luck with in the past. These programs have been reviewed and site visits have been conducted by our administrators. The programs include: Looking Glass/Riverfront School and Career Center; Looking Glass/Center Point School; North West Youth Corps; Creative Minds; and Martin Luther King, Jr. Education Center/Court School.
A MOTION WAS MADE BY DIRECTOR BONNER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE ALTERNATIVE EDUCATION PROGRAMS FOR 2006-07, AND TO APPROVE CRAMER AND GILES AS INSURANCE CARRIERS FOR 2006-07, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve the retirement of Paul Breese, science teacher at Junction City High School, effective September 1, 2006 and work back effective September 2, 2006 through the end of the 2006-07 school year.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE RETIREMENT OF PAUL BREESE, SCIENCE TEACHER AT JUNCTION CITY HIGH SCHOOL, EFFECTIVE SEPTEMBER 1, 2006 AND WORK BACK EFFECTIVE SEPTEMBER 2, 2206 THROUGH THE END OF THE 2006-07 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED 4-2 with Directors Bonner and Brotherton voting no.
- Approve the hiring of Rebecca Carmichael as temporary .50 FTE educational enrichment teacher, beginning the 2006-07 school year
- Approve the hiring of Jennifer Hubbard as 1.0 FTE 8 th grade language arts teacher at Oaklea Middle School, beginning the 2006-07 school year
- Approve the hiring of Leah Shikauru as 1.0 FTE 7 th grade language arts teacher at Oaklea Middle School, beginning the 2006-07 school year
- Approve the hiring of Carly Albert as 1.0 FE 5 th grade teacher at Oaklea Middle School, beginning the 2006-07 school year
- Approve the hiring of Andy Meskil as 1.0 FTE 7 th grade social studies teacher at Oaklea Middle School, beginning the 2006-07 school year
- Approve the hiring of Jeremy Long as temporary 1.0 FTE 6 th grade teacher at Oaklea Middle School, beginning the 2006-07 school year
- Approve the hiring of Megan Merritt as 1.0 FTE 5 th grade teacher at Oaklea Middle School, beginning the 2006-07 school year
Mike Brotherton – I am very puzzled by this whole concept of temporary as opposed to permanent. This agenda shows temporary people and it goes back to my original philosophical question of what’s important to us? Originally, temporary was because we didn’t want to have to deal with RIFFING people, but when we are hiring people, it’s like a jigsaw puzzle of who’s temporary and who’s not. Superintendent Rodden-Nord – On item G-M, I see two of them that are listed as temporary. L – Approve the hiring of Jeremy Long – that is the position that would be temporary because it’s available while Sherrene Kulm was granted a transfer into a .5 position that is funded through grant funds; that’s why that one is temporary. We have to save a full-time spot for Sherrene and that is why Jeremy’s position is temporary. G – the hiring of Rebecca Carmichael – that is more along the lines of what you are talking about, Mike. This would be Rebecca’s third year being a TAG specialist for the district. This is a program that we added and it’s been an enhancement and I think it is reasonable to ask the question, for how long do we keep this temporary, and when does the board decide that this program is here to stay? Jacque – And you are saying that we should talk about it under discussion items? Superintendent Rodden-Nord – My preference would be to go ahead and approve them and then we can look at the temporary ones in the discussion part. Mike Brotherton – That’s what we tried to do a couple of months ago and this is all we get now. Superintendent Rodden-Nord – Discussion item B is where we will discuss the temporary positions.
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR BONNER, TO APPROVE ACTION ITEMS G-M, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve the hiring of Justin Lasley as 1.0 FTE music teacher at Junction City High School, beginning the 2006-07 school year
- Approve the hiring of Cody Johnson as 1.0 FTE advanced mathematics teacher at Junction City High School, beginning the 2006-07 school year
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE ACTION ITEMS N AND O, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve the hiring of Katie Mosher as 1.0 FTE special education teacher at Laurel Elementary School, beginning the 2006-07 school year
- Approve the hiring of Ann Edwards as temporary 1.0 FTE 1 st grade teacher at Laurel Elementary School, beginning the 2006-07 school year
- Approve the hiring of Liz Delikat as temporary 1.0 FTE 2 nd grade teacher at Laurel Elementary School, beginning the 2006-07 school year
- Approve the hiring of Debbie Adams as temporary 1.0 FTE music teacher at Laurel Elementary School, beginning the 2006-07 school year
- Approve the hiring of Liz Delikat as temporary summer school reading teacher at Laurel Elementary School for four hours per day, four days per week, for two weeks, beginning July 24, 2006
- Approve the hiring of Beau Dussell as temporary 1.0 FTE 4 th grade teacher at Laurel Elementary School, beginning the 2006-07 school year
- Approve the hiring of Pam Nelson as 1.0 FTE kindergarten teacher/music/media specialist at Territorial Elementary School, beginning the 2006-07 school year
Mike Brotherton – Why are they temporary? Superintendent Rodden-Nord – Debbie Adams is temporary because part of the funding for the music position at Laurel is grange funds. Amy Lesan – Ann is temporary because she filled Cat’s position and Cat’s position is grant funded. Jacque – And Liz’s position is grant funded? Superintendent Rodden-Nord – I thought that was the class size reduction position, but it is not. This is the extra elementary position that the board approved for this year to reduce class sizes, but it is general funded. Jill Case – Class size reduction grants are always supplemental to our general fund expenditures. So, saying that we could automatically hire a class size reduction from a grant would be inappropriate at this time; the grant hasn’t been written. It could be assumed that we could do that but we have to be careful how we use those terms because we have to prove in the audit next month that we supplement, we don’t supplant. Mike Brotherton – Can’t we have the discussion about the temporary employees before we approve the hiring of all these employees? Superintendent Rodden-Nord – It doesn’t matter to me. Mike Brotherton – Never mind, let’s move on. Superintendent Rodden-Nord – T is the reading program. Jill – That is Title I funded. Federal grant funding for Title I programs runs through September 30 th. We try to budget each year, $5,000 - $6,000 to provide summer school to Title I students. The way that works is it’s a first come first serve basis for Title I students. If we would have cases where after all the Title I kids had a chance, then we could offer it to all students. This is something we would like to do more and more and open it up to all students. We have to gauge each summer, how long we do this, according to the fund we have available.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE ACTION ITEMS P-V, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Approve a one-year extension to Superintendent’s contract duration
Superintendent Rodden-Nord – I am asking for the board to extend my contract, by a year, so that I will continue to have a rolling three year contract.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR GERDES, TO APPROVE A ONE-YEAR EXTENSION TO THE SUPERINTENDENT’S CONTRACT DURATION, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Second reading and approval of policies
- KG – Community Use of School Facilities
- IIABB – Use of Feature Films
Superintendent Rodden-Nord – These were both discussed at the last board meeting. Denise Pratt – Do we have a policy that covers reading materials? I know that Mike Tucker has a real issue about some things that some of the students have been asked to read that he felt were not appropriate. Superintendent Rodden-Nord – The supplemental things that teachers use in their classrooms should have been approved by the state of Oregon. I think, generally speaking, teachers have a syllabus where they specify what materials the kids will be reading and parents have the options of opting out and having their child do another selection.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR BONNER, TO APPROVE POLICIES KG – COMMUNITY USE OF SCHOOL FACILITIES, AND IIABB – USE OF FEATURE FILMS, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
- Election of Board Officers for 2006-07
A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TRUMMER TO CLOSE NOMINATIONS AND CAST A VOTE FOR MIKE BONNER FOR CHAIR 2006-07. The motion for Mike Bonner was APPROVED unanimously by those board members present. Mike Bonner will serve as chair for 2006-07 school year.
Randy Trummer was nominated for the office of Vice-Chair. A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR PRATT, TO CLOSE NOMINATIONS AND CAST A UNANIMOUS VOTE FOR RANDY TRUMMER FOR VICE-CHAIR. The motion was APPROVED unanimously by those board members present. Randy Trummer will serve as Vice-Chair for the 2006-07 school year.
- Superintendent’s evaluation for 2005-06 – Superintendent Rodden-Nord – I would just like to say that I really appreciate the feedback that was provided, especially the comments. I think that some of the things that were commented on have been on my mind as far as wanting to do things a little differently next year with the budgeting process as far as involving more stakeholders. It’s a pleasure working for you and with you, and I am starting to feel, after three years, like I know a little bit more about what I am doing, but I certainly have a lot more to learn. Denise – One of the best parts about being on the board with the superintendent is the authority that she has given me and the ability to grow. She has given the board the impression that she trusts our judgment and collectively she runs things by us for our opinion, and it makes it much easier to volunteer to sit up here when you really feel like you have a stake in the outcome of something wonderful. I really think the superintendent is gifted in the area of bringing stakeholders together; helping us feel like we are a team making these decisions. I appreciate that personally. Jacque – I second that.
- Temporary Teacher List for 2006-07 – Wanda McClure – At the last board meeting there was some talk about which position are temporary for next year and so you asked me to put together a list, and I sent this to you earlier in the month, so you have had it for a while. The general fund temporary positions are mainly temporary because if we were in a situation where we didn’t have enough money to fund all the positions for next year, temporaries would be the first to go and we wouldn’t be in a RIF situation unless we went further down than the $161,000. The special funds are special money that we have for next year only. The Long Tom Grange music money will end next year; the No Child Left Behind carryover will be spent next year; and the Long Tom Grange PE money will be spent. If you made those permanent you would be making a commitment to put those in the general fund next year and if we couldn’t fund them then we would be in a RIF situation, which wouldn’t necessarily be these positions because in a RIF situation you look at the whole picture and decide where you are going to cut, you don’t take what you put in last. Superintendent Rodden-Nord – Wanda, what are the cost associated with laying off or RIFFING people as opposed to at the end of a temporary contract their position is done? Wanda – We still would have unemployment either way if they didn’t get another job. With the RIF, they have rehire rights for 27-months, also it’s just a much more complicated process to RIF because you aren’t going to look at these positions, you are going to look at all the positions in the district and go off of the seniority list. This is predetermining, if we get into a budget crunch, which positions will not be back. Denise – If we don’t have this high school counselor, aren’t we at risk with accreditation? Superintendent Rodden-Nord – At a certain level, but I don’t think we have to have two full-time counselors for the number of kids we have. Kathryn – The standard is one counselor for every 400 students. Mike Bonner – But then scheduling becomes a nightmare. Kathryn – This spring, having two full-time people, lots of things that were done by the SRO are picked up by a counselor. We have done a lot of work this year, with personal counseling as well as the typical school counseling and scheduling.
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO MOVE DISCUSSION ITEM B – TEMPORARY TEACHER LIST FOR 2006-07, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR GERDES, TO APPROVE MOVING THE .50 TAG COORDINATOR (REBECCA CARMICHAEL), 1.0 LAUREL CLASSROOM TEACHER (LIZ DELIKAT), 1.0 HIGH SCHOOL COUNSELOR (TBD), .33 DRAMA TEACHER (KRISTI STAHL), AND .50 AT LAUREL (ANN EDWARDS) FROM TEMPORARY TO REGULAR POSITIONS. The motion was APPROVED unanimously by those board members present.
- Financial Report
- Student Count
- Attorney Fees
- “Schools On Trains” – Oaklea Band Trip Proposal
Adjourn at 9:20 p.m.
X. EXECUTIVE SESSION – ORS 192.660 (1)(d) – To conduct deliberations with persons designated by the governing body to carry on labor negotiations. – Executive Session minutes are not part of this document. The Board will be going back into open session.
XI. Approve Confidential contract proposal for 2006-08
A MOTION WAS MADE BY DIRECTOR GERDES, SECONDED BY DIRECTOR PRATT, TO APPROVE THE CONFIDENTIAL AGREEMENT PROPOSAL FOR 2006-08, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Superintendent/Clerk Chair, Board of Directors