BOARD OF DIRECTORS MEETING
May 22, 2006 – Boardroom
Board of Directors
Judy Croce, Chair
Mike Bonner, Vice-Chair
Kathleen Rodden-Nord, Superintendent
Wanda McClure, Business Manager
Kathryn Hedrick, High School Principal
Bill Bechen, High School Assistant Principal
Tom Endersby, Oaklea Principal
Amy Lesan, Laurel Principal
Staff and Others
Mike Thoele, Tri-County News
Matt Knox – Junction City Athletics
- CALL TO ORDER / PLEDGE OF ALLEGIANCE – Chair Croce called the meeting to order at 6:00 p.m. and those in attendance said the Pledge of Allegiance.
- AGENDA REVIEW – There was an addendum to the agenda. Items 6: Approve resignation of Larry Watts, social studies teacher at Oaklea Middle School, effective June 19, 2006; 7: Approve hiring of Kristi Stahl as temporary .33 FTE language arts/drama teacher at Junction City High School, temporary for the 2006-07 school year only; and 8: Approve hiring of Ceri Gipson as 1.0 FTE 8 th grade language arts teacher at Oaklea Middle School, beginning the 2006-07 school year, were added to the Consent Agenda.
- Gifts to the District – Chair Croce read the list of gifts to the district and thanked those who donated.
- DISTRICT UPDATE – Superintendent Rodden-Nord – There have been, and there will continue to be, a flurry of activities as we approach the final months of the school year. My kids are counting down the days. Alan Adler describes this time of year as similar to when you have a special houseguest visiting and you have so much to do that you stay up late to get the house all ready, and eventually you run out of time and start stuffing things into drawers and closets. Territorial’s second and third graders took a trip to see “ Charlotte’s Web” at the Hult Center recently, and third graders also had a trip to “Nearby Nature” to extend their study of the environment. Territorial had its annual plant sale this past Friday and Saturday. Saturday was also the Territorial Parent Association’s bingo night, with many fabulous prizes donated by local merchants and district patrons including a flat screen TV worth $1,500 that was donated by Country Coach. Saturday also was the first annual Territorial track meet, and was so much fun it is sure to become an annual event. Also, we are very proud of 4 th grader Chayanne Carr and 5 th grader Anna Cuevas who were chosen, out of 1100 entries nationwide, as the winners of the Campbell Soup Poster Contest, “I Love to Read!” The girls won an E-Man for themselves and one for Territorial!
At Laurel last week, the kindergarteners got to take a train trip to Salem, where they enjoyed a carousel ride, among other things, and then took a bus ride home. Laurel’s first and second graders took a field trip to the Portland Zoo. Third graders saw “ Charlotte’s Web” at the Hult Center and will be going to Splash in Springfield tomorrow. Fourth graders have recently taken field trips to either Roth Nursery or Newport, and on June 1 st will have an all-fourth grade extravaganza at Splash. Laurel’s recent family fun night was a huge success, with at least 500 participants. Not everyone sang karaoke or got a wacky hairdo, but everyone enjoyed the unveiling of the gorgeous new tile mosaic mural. A parenting class about positive behavior support strategies was offered several weeks ago, and on May 24 th, families can come to Laurel to learn about stress buster strategies. Seven Laurel staff members attended a two-day workshop on how to help English Language Learners, and all staff received a two hour inservice about how to identify and respond to students with asthma. Lynn Larry from Lane ESD will visit Laurel soon to show staff how to use the media carts (which have a DVD, computer, and projector). These carts will be available for check out next year. Laurel students will be having their “move up day” on June 2 nd, when they will get to visit the classroom and teacher that they will be assigned to for next school year.
Oaklea reports that the middle school track meet that happened last week was an outstanding event. Kudos to Gary Meininger and Shireen Malpass for organizing the event, which only included 5 th graders. It was especially heartwarming to see the JCHS boys’ 4X100 relay team on hand to demonstrate to the younger athletes what a relay with baton handoffs really looks like. Oaklea also recently sponsored its’ first ever Brain Bowl, which went very well, and then our students went on to compete at the Brain Bowl held at the U of O last week. Students have been enjoying a new incentive program which Ms. Schweigert calls “hats off to you”. Students with good behavior are entered into a drawing, and every day two students’ names are drawn and they are awarded hats to wear at school. Parent nights were held for the parents of students who will be new to Oaklea next year, and students who will be new to Oaklea have been visiting as well. In addition to their efforts to improve student literacy, the staff at Oaklea will be looking for ways to offer “selectives” which would be like mini-elective courses for middle schoolers.
Our high school students have been incredibly busy, productive, and having a great time! The May 15 th music concert was fabulous. Special recognition to Mr. Lasley for that, as well as to Mr. Lasley and Mr. Soren Anderson for arranging a senior citizen dance at the Moose Lodge. The dance was sold out and everyone had an awesome time! Speaking of dances, the high school’s prom was held at the Beacon House and Hans Reerslev and Amanda Croce were crowned King and Queen. Our FFA Environment Science Team placed first in State! Members of this team were Mary Lemhouse, Brianna Price, Nathan Gent, and Kasey Ford. Alternates (who also get to go to Nationals) were Nick Reerslev, Matt Campbell, and Samantha Barnes. We had a number of students attend the district track meet, which was held in Cottage Grove this past weekend. Junior Brian Harper took first place in both the 200 and the 400. We had our 4X100 boys’ relay team (which includes Kienan Brotherton, Brian Harper, Matt Reid, and Kevin Laxton), take second place and have qualified to go onto State. Our girls’ 4X100 relay team took second place (Jessie Wentch, Katie Rear, Brenna Patterson, and Karla Crymes). We have a lot of kids going on to compete in State at Hayward Field this Friday and Saturday. Jeff Hunt jumped 21 feet in the long jump. Wow! This afternoon, our softball team is playing Yamhill Carlton in round one of the OSAA playoffs, and our baseball team has a playoff game against LaGrande; it was the top of the 5 th and we were down 3:1, but hopefully they will pull it out. If our teams advance by winning this afternoon, the girls’ next game is in Scappoose and the boys would play in Astoria. We wish them well! We also hope that the members of our high school’s literacy team have a productive visit when they go to Medford on Thursday to observe and learn about the efforts to improve student literacy that have been made in Medford’s middle and high schools. Commencement is going to be on Saturday, June 10 th at 3:00 p.m. at William Peden Field. We’d like the board to respond to Kathryn to let her know if you will be there. There will be a special spot for the board members to sit because you are elected officials. Kathryn – The board is actually the ones who present the diplomas. I present the class to the board, and legally, the board gives the diplomas.
We had a visit last week from State Representative Debbie Farr. Rep. Farr came to see our breakfast in the classroom program, and took a tour of each of our buildings. She enjoyed lunch with the high school staff, and was very favorably impressed with all of the wonderful things happening around our district, including being awestruck by the geography abilities of Bruce Reinmuth’s eighth graders. Also last week, the Education Together Foundation held their awards dessert and awarded many, many scholarships, ranging from $500 to $2,000 to graduating seniors, alumni, and other community members who are pursuing post-secondary education. ET also awards grants to our schools’ site councils for a variety of worthwhile student activities. We are tremendously grateful to the many businesses and local individuals that donate to the scholarship fund, and would like to thank, by name, the ET board members: Maxine Hayes, chair, Nancy Gifford, Shelly Hansey, Janet Gibson, Harley Hagan, Jim Ramseyer, Donetta Wood, Pam Fiske, Ray Swart, Bill Glass, Jeff Curran, Anne Lee, Lynda Taylor, Dick Darst, and Bess Knox, and ex-officio member, Jill Case. Thank you all very much for your time. It astounds me every time I see the number of scholarships that are awarded, and the amount of the scholarships that are awarded, year after year to the kids in this community.
- TEACHERS’ ASSOCIATION REPORT – Kate Gillow-Wiles – Thank you for putting us on the agenda, we really appreciate that. I have one, “please tell the School Board” from a teacher at Territorial, who says, “Please remind the School Board to remember Territorial when you are looking at funding and other issues.” It sounds like they are feeling a little left out. They were delighted that they are included in the Grant that Laurel is getting now, the Wellness grant. Superintendent Rodden-Nord – We are making application for that. Kate – Yes, they were appreciative that they were included in that grant. They feel that there are other grants that Laurel gets that they are not included in, so she wanted to make sure that I let you know that. The contract kind of got lost for a month. It was at the Hungerford’s and is now finally back for us to look at again. There are a few little things that aren’t matching; I don’t know if it is going to be ready for LUBC to look at tomorrow, which is the last LUBC meeting of the school year. Superintendent Rodden-Nord – We generated the draft of the contract here at the district office based on Brian’s notes from our tentative agreement, and all of the articles that we had signed off on. That went to James and then what came back to the district was something that didn’t match what we had sent, and so Stephanie had gone through and identified the various areas where there were some discrepancies and then we gave that back to Brian and asked that he and James figure it out. Kate – I went through it again this weekend with the TA’s that I have and there are a couple little things that happened in our last meeting, in the last hour. Mike Bonner – Such as? Kate – What comes right to my mind is the agreement to actually start bargaining by December 15 th. I don’t remember the Association saying ok to that, I remember just rolling past that. We will have to look at bargaining notes. Superintendent Rodden-Nord – Yes, we will have to do that because that was definitely the District’s offer at the end and my understanding from querying the board members; the ones that weren’t present, was that was absolutely part of the final agreement, that was what the signing bonus was premised on; was the notion that because there wasn’t any retroactive, we needed to get a system in place to get bargaining going much earlier next time so we don’t have this happen again. Kate – We will go back and look at notes, but that was the one issue that popped into my head. A lot of the other things are format and wording differences and are pretty workable. I wanted to share a wonderful student leadership practice at the high school. During teacher appreciation week, student leadership brought us treats and quotes about teaching each day. There were some really good quotes, as well. This one really stuck with me, “If a doctor, lawyer, or dentist has 40 people in their office at one time; all of whom have different needs and some of whom didn’t want to be there and were causing trouble, and the doctor, lawyer, or dentist, without assistance, had to treat them all with professional excellence for nine months, then he might have some concept of the classroom teacher’s job.” Thank you for all of your support. Mike Brotherton – I have a question. Does this mean we do not have a ratified contract at this point? Superintendent Rodden-Nord – The contract has been ratified and has been approved by the board and part of JCEA’s process is that it has to be signed off on by the Lane Unified Bargaining Council. Mike Brotherton – If we are still making changes to it, then that means we still don’t have a contract. Superintendent Rodden-Nord – We are operating on the tentative agreements reached in negotiations. Nothing has come up that is an impediment to operating under the new contract; it’s just before we can sign it there are some discrepancies that need to be resolved. Mike Brotherton – At what point does the raise take effect? Superintendent Rodden-Nord – The teachers got a raise that was effective December 16 th. Mike Brotherton – Yet we are still incurring legal fees for a contract that has not been settled yet. Superintendent Rodden-Nord – I hope we are not incurring too many legal fees. All of the legal fees that Brian had for looking through the contract, which Stephanie actually prepared, should be behind us. Mike Brotherton – You loosely implied that we haven’t gotten a final contract back yet that can be signed off on, yet there is only one more meeting before LUBC is off for the summer. Does this mean that the contract won’t be signed off on until next school year? Kate – This is the first time I have dealt with contract issues like this; I don’t know. This is a question I will have to ask at the meeting tomorrow. I’d like to get it finished; I don’t like loose ends. Mike Brotherton – I would suggest that in the future that we make the effective date of any raise the date that the thing is actually finished. Kate – Part of this isn’t the association or the district, parts of this are little things that have to get ironed out. Superintendent Rodden-Nord – Mike, your comments are noted.
- PUBLIC COMMENT ON NON-AGENDA ITEMS - None
Mike Brotherton – Can we please pull # 3 out? Jacque – I would like to pull #6, 7, and 8 out for more information.
- Approve Budget Committee Meeting Minutes of May 1 and Board Meeting Minutes of April 24.
- Approve resignation of Connie Bramhall, special education teacher at Laurel Elementary School, effective the end of the 2005-06 school year.
4. Approve the hiring of Toni Cowdrey as 1.0 FTE Family and Consumer Studies teacher at Junction City High School, beginning the 2006-07 school year.
5. Approve retirement of Cal Fagan, teacher and coach at Junction City High School, effective the end of the 2005-06 school year.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE CONSENT AGENDA AS AMENDED. The motion was APPROVED unanimously by those board members present.
3. Approve voluntary reduction in FTE for Sherrene Kulm from 1.0 FTE to .50 FTE for the 2006-07 school year and voluntary transfer to .50 FTE 6 th grade class-size reduction teacher position for the 2006-07 school year.
Mike Brotherton – Tom, can you explain why you are in favor of this? Tom – I am in favor of it for a couple of reasons. One is we had a .50 position available for next year, and what this does is put a trained teacher in that position. This will open up another 1.0 FE position; we would have to interview and fill a position either way. I don’t have a problem with Sherrene going to .50 for the next school year. Mike Brotherton – Isn’t this the second time that she has asked to reduce her hours? Tom – She was on medical leave this year, but I don’t recall her ever asking for a reduction in her hours. Jacque Gerdes – She just wanted to extend her leave of absence. Mike Brotherton – I am puzzled by this because in her letter she says that she will let us know next year, in February, if she intends to come back. Then in the next line, she wants in writing that she has three years to make up her mind. Superintendent Rodden-Nord – The .50 position that Sherrene has requested a voluntary transfer to is temporary for next year and she would need to let us know, if the position were available the following year, in the spring whether she would like to continue in that part-time position or whether she would like to return to the 1.0 FTE position that she has presently. Contractually, when we have a full-time teacher who makes a voluntary reduction in their FTE, they are able to retain their full-time job rights for up to two years. At that point they make a decision whether to stay part-time and only have part-time job rights or return to a full-time position. Randy Trummer – What happens to the person who takes the 1.0 FTE position? Superintendent Rodden-Nord – It will be posted as a temporary position and the person would come aboard knowing that the position will end at the end of the school year. Mike Brotherton – I can see where this is in the best interest of the teacher, but this also forces us into bringing in a teacher for only a year, and I don’t see how this is in the best interest of the kids. Tom – Temporary positions are not necessarily unusual. We have probably have more applications for our 5 th and 6 th grade positions than I think I have ever seen, and we are only going to interview 12 people. I am not disheartened by this in the least. If anything, I am disheartened that I have to narrow it down to 12 interviews. Mike Bonner – How much time does it take to do an interview? Tom – The body of the interview is an hour, but we have to review and evaluate every file. Mike Bonner – So if you have to put a number on how long it takes to do one interview, what would you say that number would be? Tom – Five hours, maybe because you are calling their references and previous employers, you are looking through their files. Superintendent Rodden-Nord – The one thing I would point out is that Oaklea would already have several 5 th and 6 th grade positions vacant for next year by virtue of the number of retirements having, so these are positions for which Tom would already be considering the applicant pool and already having to go through the interview process.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE VOLUNTARY REDUCTION IN FTE FOR SHERRENE KULM FROM 1.0 FTE TO .50 FTE FOR THE 2006-07 SCHOOL YEAR AND VOLUNTARY TRANSFER TO THE .50 FTE 6 TH GRADE CLASS-SIZE REDUCTION TEACHER POSITION FOR THE 2006-07 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED 4-2, with Directors Brotherton and Bonner voting no.
6. Approve resignation of Larry Watts, Social Studies teacher at Oaklea Middle School, effective June 19, 2006.
Superintendent Rodden-Nord – Larry was offered, and accepted, his first administrative position in Oakland School District. Tom – That is correct. It is a 5-8 middle school, has approximately 200 students, and it’s a nice size to begin his administrative career in.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR BONNER, TO APPROVE THE RESIGNATION OF LARRY WATTS, SOCIAL STUDIES TEACHER AT OAKLEA MIDDLE SCHOOL, EFFECTIVE JUNE 19, 2006, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
7. Approve hiring of Kristi Stahl as temporary .33 FTE Language Arts/Drama teacher at Junction City High School, temporary for the 2006-07 school year only.
Superintendent Rodden-Nord – Kristi has been a full-time teacher at the high school this year. .67 FTE of her position was considered regular because it resulted from Patty Turley’s retirement last year, with the other .33 going to Todd Limbo. The Board had approved 1.0 additional FTE at the high school and .33 of that FTE went to Kristi for Language Arts and Drama, and this would be an extension of that. She would still be a full-time teacher, but .33 will be considered temporary. Mike Brotherton – Why are we retaining her as a temporary, given all of the things that you have added back into the budget? Superintendent Rodden-Nord – When we went through the budgeting process, we felt that because some of what we were doing was spending that ending fund balance down, that some of those positions needed to be continued as temporary until such time as we knew that it was general fund dollars that we could expect in the next biennium. Mike Brotherton – Given that we, at one point, had a drama program and given that we have now started a program back, it would seem that by keeping it temporary it’s going to put a drag on that program. It’s telling people that the district isn’t sure about committing to drama. Superintendent Rodden-Nord – I hear what you are saying. Are you just wondering about whether this should be approved as temporary, or as a regular position? Mike Brotherton – I would like to see it permanent. Wanda – Given the fact that we will have the lottery money, I could easily live with it being a regular position. We were keeping some of the positions as temporary, as we did before, because we aren’t really feeling comfortable with the state revenue; although we feel a lot more comfortable than we did a couple of years ago. If the Board feels that they would like to make it a regular position, it isn’t anything that I would discourage. Mike Brotherton – A lot of these things that are temporary are for programs where there are multiple people. This position is the program. We need to let the public and kids know that we are making a commitment to the program by making this a regular position. Superintendent Rodden-Nord – The same could be said for the TAG program, where we started this new program that is person specific; she has done it at a very high level for a couple of years. Mike Brotherton – I would agree, if we are going to have a program, we need to make a commitment and have a regular person in that program, not a temporary. Superintendent Rodden-Nord – I understand what you are saying, and I think it’s nice for a staff member to have that level of certainty, but if the bottom fell out again, every principal is going to be faced with very difficult decisions as to what programs to keep and what programs to cut, and it is much easier to cut the temporary positions. Jacque – How tough would it be? Do we need more information than this, or can we make the decision tonight? Wanda – The difference is; with certain positions being temporary, if we have less revenue going into the 07-08 year, then we have already predetermined which positions will be reduced. If we do not have temporary positions, then we go into a RIF situations and we have to make very difficult decisions as to which positions will be RIFFED. Jill Case – My question would be, if you look at each of these singly, deciding to singly move one to permanent, wouldn’t you want to look at all of the other temporary positions we have, as well? Superintendent Rodden-Nord – I think that is certainly something we could ask Wanda to come back with for the next meeting, when the Board is adopting the budget. At that point the Board could say whether or not they would like to see the positions as regular, or keep them as temporary. Randy – I would like to have Wanda bring back a list of temporary positions so the Board can evaluate them. Superintendent Rodden-Nord – It sounds like there are some questions about which positions are temporary and why. There are some positions that I would strongly discourage the Board from making regular positions; for example the .50 class size reduction position at Oaklea, that is coming from a set pool of funds that will not be available after the 06-07 school year. I wouldn’t advise that we would make a position like that regular. We can bring a list of temporary employees back to the Board at the June meeting for the Board’s review.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR BONNER, TO APPROVE THE HIRING OF KRISTI STAHL AS .33 FTE LANGUAGE ARTS/DRAMA TEACHER AT JUNCTION CITY HIGH SCHOOL, BEGINNING THE 2006-07 SCHOOL YEAR, AS AMENDED.
MIKE BONNER WITHDREW HIS SECOND.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR GERDES, TO APPROVE THE HIRING OF KRISTI STAHL AS TEMPORARY .33 FTE LANGUAGE ARTS/DRAMA TEACHER AT JUNCTION CITY HIGH SCHOOL, TEMPORARY FOR THE 2006-07 SCHOOL YEAR ONLY, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
8. Approve hiring of Ceri Gipson as 1.0 FTE 8 th grade Language Arts teacher at Oaklea Middle School, beginning the 2006-07 school year.
Superintendent Rodden-Nord – Ceri is currently serving in a temporary position that was added to reduce class sizes after the school year began and we will be having, as a result of Joe Forward’s retirement at the end of this year, a 1.0 8 th grade language arts position, regular. Tom – I met Ceri at Pacific when she was getting ready to graduate, working with her class. The interview team came up with Ceri as the best applicant for this position. Ceri knows the students well, really knows her curriculum, and is very active in the language arts curriculum.
A MOTION WAS MADE BY DIRECTOR BROTHERTON, SECONDED BY DIRECTOR TRUMMER, TO APPROVE THE HIRING OF CERI GIPSON AS 1.0 FTE 8 TH GRADE LANGUAGE ARTS TEACHER AT OAKLEA MIDDLE SCHOOL, BEGINNING THE 2006-07 SCHOOL YEAR, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Approve the recommendation to award the auditing contract to Pauly, Rogers and Co., P.C.
A MOTION WAS MADE BY DIRECTOR BONNER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE RECOMMENDATION TO AWARD THE AUDITING CONTRACT TO PAULY, ROGERS AND CO., P.C., AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Approve Classified Contract for 2006-07 – Mike Tucker – There was a high level of disagreement about some language, but this was a very collaborative and teamwork orientated group of people; these informal meetings went very well.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE CLASSIFIED CONTRACT FOR 2006-2007, AS PRESENTED. The motion was APPROVED unanimously by those board members present.
Approve Superintendent Evaluation Form for 2005-06
Mike Thoele – In the interest of the public record, I would ask why there is not a signature line on this form? Superintendent Rodden-Nord – That is a good question. Please make sure that you sign your evaluation forms.
A MOTION WAS MADE BY DIRECTOR TRUMMER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE SUPERINTENDENT EVALUATION FORM FOR 2005-06, WITH A SIGNATURE AND DATE ON THE FORM, AS AMENDED. The motion was APPROVED unanimously by those board members present.
- Facilities use fees – Craig Rothenberger – What we have done is put together a proposal to try and bring our cost of the rental of our facilities up so it is aligned with surrounding districts. I took information from South Lane, which is Cottage Grove, Elmira, Creswell, Florence, and Siuslaw, and I took a look at their information. Based on that, I came up with some proposed increases in our facilities uses, which are kind of middle of the road. The best example I can give you is the gymnasium use. The range there was from $15 to $50 an hour, and we have been charging $4. I also looked at ways to make our facility use process more consistent throughout the district and so the recommendation put before you is that one person be responsible for that district-wide, versus someone from every building. In the process of raising our fees we will need to generate enough income to cover someone doing this job. The document that you received is the updated policy for Facility Use as well as the regulation and fee schedule. Superintendent Rodden-Nord – The policy, as it is currently written, does not allow for charges to be assessed for any group that was providing services to kids, even if they were a for-profit enterprise. The revised policy does allow for that. I just want to be clear that the policy wouldn’t change the long-standing relationship that we have with the youth sports program. We felt the need to bring forward, for the Board’s consideration, this additional category, “Youth-related commercial for profit activities” because we have had an increasing number of requests to use the gym to host activities in which fees are charged and the group is making money. Craig – If you take a look at the next page, you will find that most of it is crossed out, and the reason is, one of the things that I thought was cumbersome, ineffective, time consuming, and a bad idea, was taking deposits. The proposal is that it would be done in my office, and the district won’t have to bill them, and until the fees are paid for, they don’t get to use the buildings. If there is damage, we will then bill them for that, which is discussed in 1.1 of the regulation. We have a lot of requests for field use. Frequently they occur at times in the year when our fields are not in the condition to have people on them and so what I have done in my role at the high school is simply work with Chris Meyer and Derik and we find out whether the fields are usable and if they aren’t we tell the group no. We also have a policy within the high school in which we have a six-week period of time at the start of every new season in which our facilities are not available for anything other than the sports that we are offering at the school. The reason for that is that we wanted to encourage kids to do more than one thing and so we didn’t want our facilities used for other activities for six weeks. After that, we open them up if they are available.
Craig will get Superintendent Rodden-Nord a possible fee for renting the tennis courts and fields. This policy will be brought to the Board at the June meeting as a second reading and approval.
- First reading of Policy EFA – Local Wellness Policy – Superintendent Rodden-Nord – This is the policy that we have been discussing, in general terms, for a couple of months now. There is a new federal mandate that requires districts to adopt a Wellness Policy. This policy has to be in place before we make application for the Child Nutrition Program funds. There are some established “have-to’s” that must be included in the policy. My recommendation to the Board is that we go with the template that includes all of the mandated pieces and then direct the Wellness Committee, in conjunction with the administrative team to come up with a set of administrative regulations that address issues like how much and what kind of activities kids need to get every day, what kinds of foods are offered in the cafeteria or are for sale ala carte or in the vending machines, and so on. Jacque – When do you want us to adopt this? Superintendent Rodden-Nord – This is being presented to you today as a first reading, and ideally, it would be adopted at the next meeting. Jacque – There is one part in here that does have a bearing on the school board and what we do; the rest, I think is administrative. That part is where it talks about a daily education program, physical activity, PE, and things like that, so we might want to keep that in the back of our minds; knowing that we put it into policy, we will have to follow it. Carol Puderbaugh – The way I interpret it is that it says should be included, not shall be included. Chair Croce – The last time we met, Kathryn talked about Pepsi and the sign, and then I read this and saw that it was a one-time donation of $2,000. Kathryn, you kept saying that the sign would go away if we took Pepsi out of the schools, and it gave me the impression that if we did away with Pepsi, they would pull their sign. Superintendent Rodden-Nord – What I understood Kathryn to be saying was that the vending machines generate a lot of revenue. Kathryn – I am sorry if you misunderstood. The money that I batted around to you was $9,000. The sign makes it $11,000, I was thinking that we would be losing the $9,000; I didn’t mean to represent that we get constant money from the sign. Jacque – Aren’t the vending machines a moot point now, since they have agreed to take pop out of them? Superintendent Rodden-Nord – That is a voluntary industry commitment to taking soda products out of schools. First of all, it is voluntary on the part of the industry, and also they are not committing to putting that into effect until 2009 or 2010. What we did talk about at the last meeting was looking at the contract we have with Pepsi, which goes until 2010, and 4J for example has indicated that the Pepsi Company has come to them and voluntarily said that they will change the product. Carol Puderbaugh – They have done that here as well. Superintendent Rodden-Nord – Great! I think that is wonderful that they are doing that. Are we changing the product at the high school then? Carol – We haven’t addressed the issue at the high school yet. Kathryn – I really don’t foresee a change this school year; we are three weeks away from the end of the year.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR TRUMMER, TO MOVE DISCUSSION ITEM B, FIRST READING OF POLICY EFA – LOCAL WELLNESS POLICY, TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.
A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR TRUMMER, TO APPROVE POLICY EFA – LOCAL WELLNESS POLICY, AS PRESENTED. The motion was APPROVED 5-1 with Chair Croce voting no.
- ORI study at the High School – Kathryn Hedrick – There is a National Institute of Mental Health study being dedicated toward adolescent depression, and what they need to do is the need to get students who self-identify themselves as being interested in participated in this study. Really what we are doing is we are giving our kids the opportunity to sign up for this study. They will come in, run a questionnaire that is pretty low-level, and from that they find the kids who are truly interested and make contact with the families. I think it is very valuable because, sadly, adolescent depression is a huge issue for us. I think that the field needs a lot more investigation and I would welcome the opportunity, in a minor way, to see some of our results. We will get back results in an anonymous way; we wouldn’t get back actual names. I would like to see more statistics, so I would like to see us participate in this. The packet that was sent to me contains a number of things. Obviously, in all these cases they are optional; no one would be required to take this survey. Parents could exempt their student from participation. We have a vehicle to do this through our TEAM process, so it really wouldn’t interrupt classes or academic time. Mike Bonner – It says that there is a fee that the high school will get from participating in this survey? Kathryn – Right, we will get a lump sum payment of $1,500. Mike Bonner – Could that be put into a suicide prevention scholarship, or a suicide prevention fund so the school is not profiting from this survey, but getting that money and putting it toward counseling for students who can’t afford it, or who don’t have insurance? Kathryn – I knew it was going to go into the health area, but at this time, we aren’t sure exactly where it would go. Randy – How many high school students in Lane County commit suicide each year? Kathryn – I am not sure. I have had an alarming number of threats this year. I see it as an issue that is escalating. Carol, do you have those numbers? Carol – I don’t have the numbers, but I do know that adolescent mental health is skyrocketing as far as the needs and to try to assess these kids and get them seen sooner; those resources aren’t really out there. That is the part about this survey that I like, is not only are they doing the screening, they are following up on those students that present a risk. Jacque – How do you follow up if this is an anonymous survey? Carol – We don’t follow up, ORI will. Mike Brotherton – What kind of threats are you talking about? Kathryn – We have had an alarming number of cutting going on; it has become what I would term a growing and alarming problem and then notes. Thankfully we haven’t had, to my knowledge, an actual attempt, but we have had lots of kids exploring it and talking about it. Mike Bonner – That “what if” note you had was pretty serious. Kathryn – Yes, and I had one a couple of days ago that I had to track down. Part of it is simply adolescent exploration, and yet, where is that line? Mike Brotherton – Why, if this is escalating like this, would the Board turn its back on the SRO? Mike Bonner – I personally had five students in four years come to my office with their plans to commit suicide. Superintendent Rodden-Nord – It certainly has been one of the things that has been the impetus behind adding counseling staff, and I know that have had at least one occasion this year where I had asked the new counselor to do a risk assessment of a student that I was concerned about. I do think it is on the radar screen. Mike Brotherton – The counselors are pretty much stuck in their cubicles, and overworked. The SRO is out and about, has the contact with the kids, they hear things, they see things, the see changes in behaviors; they are not there to counsel them, they are there to teach, they are there to be aware of what’s going on, that is what they are trained for. Kathryn – I would also contend though that we do a pretty decent job of going after them, chasing them down, figuring out who they are. We have lots of kids who visit our counselors with the sort of things that they talk to Mike about, maybe on a lesser scale. I certainly don’t want to make it sound like the SRO wasn’t a valuable position because it was, but so is counseling. Please understand that we all kicked into gear on the “what if” note; the whole teaching staff was looking for that kid on that day. Chair Croce – I agree, the SRO was valuable, but I don’t think that is the answer; I don’t think it would prevent any of this. It would be another resource. Five kids may have gone to Mike, but what about those five kids that did not; that went to another staff member? Jill – I think it is important to note that Looking Glass is also an active member of this school community and has been for a long time. I think it is also important to note that not everyone can treat a suicidal student, a suicidal student needs a trained expert’s help, and Looking Glass will take any student, free of charge, that threatens to harm themselves. I believe we have a Looking Glass counselor that works at the elementary, middle, and high school. The district has gone to great lengths to bring other services in and will continue to do so. Kathryn – Suicide is somewhat different than adolescent depression. With suicide, we have three prongs, we have Kristin Paschelke who has the link with the Looking Glass group and has done training, and she teaches it in Sophomore and Senior health, and we have what we call the immediate responders if we think there is an imminent situation, and then we have a group who has been trained in the aftermath of a suicide; so we already have a protocol in place. I don’t want to focus only on the suicide though because there are other issues of teenage depression and I really would like to just get permission to conduct this survey. Superintendent Rodden-Nord – I think it would be a really worthwhile study. This isn’t something you have to act on, it’s an information item, and the Board can indicate their support.
It was the consensus of the Board to allow the high school to do this study.
- First reading of revised Policy IIABB – Feature Films – Kathryn Hedrick– During my annual report in April, I asked the Board to consider the revision of this policy to allow for the high school to show PG-13 films. We have found that many of the feature films we use for educational purposes are rated PG-13. Our kids are 13-19 years old, and we would like to be able to use them. We understand that some parents may have objections and we are more willing to get a prior approval or an opt-out and the kids could do an alternative assignment just like they could now. We are just asking that the Board include PG-13 films to be shown with parental permission. Jacque – How would this affect Laurel and Oaklea? Amy – We get parent permission before any movie is shown, so it wouldn’t affect us. Tom – It would have to be a strong case for a PG-13 film to be shown at the middle school level. Mike Tucker – In order to implement this, you have all the teachers, when they give you their syllabus that shows what films will be shown during the class? Kathryn – I don’t have that kind of oversight on every film. My teachers understand the policy, especially now.
- JCA Proposed ball field lease and facilities use agreement – Jill Case – Matt Knox is here tonight from JCA. We didn’t have the change to meet before this meeting tonight to work out an agreement. You do understand that this is a little different than what Craig was talking about because it does involve our own youth. Previously we had an agreement with the city that charged a $5 participant fee, which went to custodial work. The Laurel ball fields have been separate from our other fields and they were completely taken care of by Parks and Recreation and I am very confident that we can come up with an agreement that will work very well, hold you harmless, to insurance policies that they will have, for the kids in our community. Superintendent Rodden-Nord – The programs have been going in the absence of a formal agreement. Essentially, we have been operating under the agreement that we had with the city and Matt and I did meet to go over the agreements that have been in place and he was going to get back with us if there were any significant changes that they would be proposing, but my assumption was that we would be operating pretty much along the same line. Although, we would need to take out some language, particularly in the field part of the agreement that addresses development of the fields because that has already been done. Matt Knox – We all took a leap of faith six or eight months ago and Mike Campbell was directed to come up with some alternatives in ways that we could deal with this issue and not completely lose recreation. This all came about in the span of about 30-60 days, Mike had a couple of meetings with people; and there were a few of us that were naive enough, interested enough to want to make a go of this. We felt we could do it on a volunteer basis a lot cheaper than what the city did and still keep the programs every bit as strong, if not stronger. We have been able to pull that off so far. We don’t see anything substantially different and we would hope that the district looks at it that way. In the past the city took care of the maintenance of the Laurel fields and we intend to continue with that. We are fully covered under liability insurance. Jill – I think it is just marvelous that people would volunteer so much time and take so much energy to work with the youth of the community. We will come back at the next meeting and hopefully have something simple and easy to follow for the Board to consider.
- Financial Report
- Student Count
- Attorney Fees Breakdown
- June 26 – Budget Hearing and School Board Meeting – 5:45 p.m., District Office
The meeting adjourned at 8:40 p.m.
Superintendent / Clerk Chair, Board of Directors