BOARD OF DIRECTORS MEETING

 

MINUTES

March 20, 2006 – Boardroom

 

Board of Directors

Administrators

Judy Croce, Chair

Mike Bonner, Vice-Chair

Denise Pratt

Mike Tucker

Jacque Gerdes

Randy Trummer

Mike Brotherton

Kathleen Rodden-Nord, Superintendent

Wanda McClure, Business Manager

Kathryn Hedrick, High School Principal

Tom Endersby, Oaklea Principal

Amy Lesan, Laurel Principal

 

 

Staff

Staff

Others

Stephanie White

Jill Case

Sue Huntley

Kate Gillow-Wiles

Debbie Adams

Mary Jo Huisman

Mike Thoele, Tri-County News

Zach Gerdes

Students and parents from Debbie Adams’ Music Program

Trish Litton

 

 

 

 

 

 

IV.   DISTRICT UPDATE – Superintendent Rodden-Nord - Fortunately, there haven’t been any more snow flurries or hazardous road conditions, but there has been a flurry of spring activities throughout the district. The snow day that occurred on March 10 th didn’t throw our kids or staff for a loop for very long. The greatest concern, initially, was at the high school, as they had their second day of finals scheduled for that Friday. But, the high school responded nimbly by moving the finals to the Tuesday when students returned, and not starting the new trimester until last Wednesday instead of last Tuesday. Because the spring trimester was already a little longer than the winter one, moving one day from the winter into the spring trimester worked out about as well as we could hope where snow days are concerned!

 

At Oaklea, the parent group has wrapped up their magazine sale, and Mr. Corey had to kiss a pig! After school last Thursday, there was a staff vs. eighth grade boys’ basketball game, that I’m sure was enjoyed by those who participated, but even more by those who watched. Tom Endersby – The score was staff 100, students 51. Superintendent Rodden-Nord – Oaklea’s literacy team is now working on cross-curriculum strategies to improve students’ writing. The sixth graders had their all-day field trip to Newport on Friday, and are very grateful to the Education Together Foundation, as well as the parent group, for the financial support that made this possible. Awards assemblies are coming up tomorrow morning for 7 th and 8 th graders, and Thursday morning for 5 th and 6 th graders to honor those students who’ve had outstanding achievements in the second trimester.

 

Laurel had some visitors from the Raptor Center last week, and students enjoyed their presentation on Birds of Prey. Fortunately, the fact that there were guide dogs visiting the classroom next door at the same time did not result in any “wild kingdom” moments. The Parent Group sponsored school-wide art project is going very well, and we will let you know when the tile mosaic is completed and ready for your viewing. Laurel is delighted that they were awarded a special OMSI grant that will bring a mobile science lab to their school for 2 days in May. In June, Laurel will give their students a chance to look into their future, on “Move Up Day”, when kids will get to go spend the day in the next grade up and meet who will likely be their next year’s teachers.

 

Territorial students were offered a special field trip on the PA day that occurred a few weeks ago. The parent group took almost 45 Territorial students ice skating, and a great time was had by all.

 

Our girls’ tennis team is attending a meet in Stayton today, and did well in their first matches against Marshfield and North Bend. Our girls’ softball team and boys’ baseball teams were to be playing in Monroe this afternoon, with golf, baseball, softball, track, tennis and more happening all week and all spring. The high school’s website has a great link to a site called “High School Sports.net” where you can go for a complete Tiger Sports calendar. Please be aware that another special event will be occurring this week, and that is an FFA dessert on Thursday night at 7:30 in the high school’s cafeteria. Several students will be making presentations, and this should be a great showing of talent from our FFA students.

 

At the high school, some of our culinary arts students will be competing in the Lane County culinary arts competition. Our team will have consultation and mentoring from a professional chef, and we wish them well! We will be sending 4 students to the Future Business Leaders of America competition in May. The Sky-Em Talent show will be coming up in April. We will keep you posted for upcoming opportunities to watch our district’s students shine.

 

 

 

Consent Agenda

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR BONNER, TO APPROVE THE CONSENT AGENDA AS PRESENTED. The motion was APPROVED unanimously by those board members present.

Second Reading and Approval of Policies

 

1.   Policy GBC – Staff Ethics

2.   Policy GDA – Educational Assistants

3.   Policy IGBHB – Establishment of Alternative Education Programs

4.   Policy IGBHE – Expanded Options Program

5.   Policy IKF – Graduation Requirements

6.   Policy INI – Animal Dissection

 

Superintendent Rodden-Nord – The policies were provided to you for a first reading at the February board meeting and as Judy noted at the beginning of the meeting, we are going to hold off on consideration of the policy on the AED’s. There continued to be a few questions about that particular policy with respect to how much specificity the policy requires in terms of training for employees, etc. We have an interest, if we have those devices on the premise, to see that these devices are readily accessible and ensure that they are easy to use so that people can save lives in the event that we have an emergency where they are needed. Nurse Carol and I are going to tweak with it a little bit more before it comes back to the board for approval. Randy – On the expanded options policy, in 2.4 it says available transportation services; that is to be provided by the student, right? Superintendent Rodden-Nord – Our obligation to provide transportation would be only to those options that are within the district. Randy – Is this a sample that was sent by OSBA? Are there any modifications for Junction City? Superintendent Rodden-Nord – Yes, we get the recommended policy from OSBA. At this point, there really are no modifications. There was a small team of superintendents that got together to try to come up with a consensus policy and this is as close as we got to it. The ODE still has yet to issue their formal administrative rules that will spell things out further for us. This is a first pass at this and I am sure we will come back and make some changes either in an administrative regulation or in the policy itself. Kathryn Hedrick – If you look at policy IKF – there is a plan on the high school’s part to increase the total number of required credits to 25. We may be coming back to the board at a later meeting to ask for approval to increase our graduation requirements.

 

A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR GERDES, TO APPROVE THE POLICIES AS AMENDED. The motion was APPROVED unanimously by those board members present.

 

 

 

A MOTION WAS MADE BY DIRECTOR PRATT, SECONDED BY DIRECTOR TUCKER TO MOVE THE 2006-2007 SCHOOL YEAR CALENDAR TO AN ACTION ITEM. The motion was APPROVED unanimously by those board members present.

 

A MOTION WAS MADE BY DIRECTOR TUCKER, SECONDED BY DIRECTOR GERDES TO APPROVE THE 2006-2007 SCHOOL YEAR CALENDAR AS PRESENTED. The motion was APPROVED unanimously by those board members present.

 

 

Wanda went over the suggested changes. (Attached to the official minutes at the District Office.)

 

Wanda – I emailed these suggestions to Anita and she responded that she likes the changes, but it still would not get the reportable condition out of the audit. Anita did recommend that we wait and see if our new auditor would put this as a reportable condition in the audit after reviewing our internal controls. Superintendent Rodden-Nord – Is this a comment that appears in other audits that Anita has done for other districts our size? And, are there other auditors that districts use that have a business office setup similar to ours and this hasn’t appeared in their audits? Wanda – Yes to both of your questions. What I found was that this comment is in every audit that Anita does. Superintendent Rodden-Nord – My recommendation would be to wait until we have a new auditor identified and bring this up in the initial planning interview. At that time, if the auditor thinks that the steps we have taken are sufficient and wouldn’t be considered a reportable condition, we would come back to the board with that information and the board can evaluate it. If it would still be a reportable condition, we will ask for specificity as to what steps need to be taken to get it out of the audit and come back to the board with those recommendations. Mike Brotherton – The purpose for the comment is meant to inform the district of weak areas. The best thing to do is to not allow the person who signs the checks to have access to them. Superintendent Rodden-Nord – It has served that purpose because it did cause us to ask questions and to examine our practices and figure out what adjustments we can make with the personnel we have. I want to commend Wanda for going to the lengths that she has to try to put further protections in place in a way that doesn’t increase the cost to the district for doing that. I would suggest that we get our new auditor, we have a frank conversation about that, and then we can come back to the board at that point.

 

 

  

 

 

 

The meeting adjourned at 7:31 p.m.

 

 

 

 

                            

Superintendent / Clerk           Chair, Board of Directors